Human Resource Services
Paying Vendors
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UF Disbursements
352.392.1241 | disbursements@ufl.edu | web site
Departments at UF process invoices in myUFL by using vouchers from the Accounts Payable module. There are several different kinds of vouchers. Create an encumbered voucher to process invoices for a purchase made with purchase orders, or create an unencumbered voucher for pre-approved purchases made with no purchase orders. When sharing the cost of a purchase, as of July 1, 2010, use a journal entry. Please see the Journal Entry toolkit for instructions. Template vouchers save time and steps in processing many invoices to the same vendor. At UF, process only one invoice per voucher.
Web Simulations and Instruction Guides (PDFs)
Encumbered Vouchers
Using the Copy PO Option |
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Using the Purchase Order Only Option |
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Using the PO Receipt Option |
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Voucher a Blanket Purchase Order |
Unencumbered Vouchers
Unencumbered Vouchers for Subscription Dues |
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Creating and Using Template Vouchers |
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Unencumbered Vouchers - Paying for Wireless Device Reimbursements |
Attaching Voucher Paperwork
Using Fax Imaging in Vouchers |
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Attaching Images to PCard Vouchers |
Researching Your Vouchers
Voucher Inquiry |
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Find an Existing Voucher |
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Using the PO Inquiry |
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Using the Voucher Search |
Working with Voucher Errors
Correcting Voucher Budget Errors |
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Checking Vouchers for Errors and Match Exceptions |
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Using a Query to Find Vouchers with Budget Errors |
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Checking Recycled Vouchers |
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Deleting Vouchers |
Voucher Forms
Using the CPSW – Consulting and Professional Services Worksheet – to Pay Your Consultants |
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Training
To register for classroom or online courses, click here, log in and click Request Training Enrollment. Search by Course Name or Course Number and select a session that fits your schedule.
- To learn more about Paying Your Vendors, attend PST971: Paying Your Vendors
In this hands-on session, learn how to process a voucher, gain voucher approval, obtain payment, sign up for exceptions notifications, and identify budget errors. You will also learn how to complete an Encumbered Voucher, Unencumbered Voucher (Payment Authorization).
Security Roles
- To create a voucher, obtain the role UF_AP_VOUCHER_Processor.
- To view voucher search screens, obtain the role UF_FI_UNIVERSAL_INQUIRY.
Note: For more information, visit Finance and Accounting > Directives and Procedures > Disbursements > Submission of Supporting Documentation
Other Helpful Information
- For system status information, please review the Alert Notices web page
- UF Directives and Procedures for Disbursements
- Frequently Asked Questions
Contact Information
- UF Disbursements web site
- Phone (352) 392-1241
- Fax (352) 392-0081
- E-mail: disbursements@ufl.edu
- Address: 114 Elmore Hall
February 29, 2012 10:04 AM
