Human Resource Services
Asset Management
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Asset Management Services
352.392.2556 | web site | FAQs
Refer to this toolkit when purchasing and researching assets in the myUFL system. Purchasing equipment, software, books and furniture for UF Departments requires additional information entry into myUFL because many of these items qualify as assets owned by the University. Assets become decaled and asset tracking at UF is done using hand-held scanners that read bar codes from UF Property decals. Department Accountable Officers may use the simulations in this module to research assets in myUFL to verify information in their department’s inventory.
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Web Simulations
LAUNCH PLAYER (Not working? Click here.)
NOTE: After launching the player, you may choose from the following topics:
- Creating a Multi-Line Requisition for an Asset with a split distribution
- Receiving a Simple Asset
- Receiving a Multi-Line Purchase Order for an Asset with a split distribution
- Vouchering a Simple Asset
- Vouchering a Multi-Line Purchase Order with a split distribution
- Using the Search for an Asset screen to find an asset's voucher ID
- Using the Search for an Asset screen - search by Purchase Order ID
- Using the Search for an Asset screen - search by Department
- Using the Search for an Asset screen - search by Project ID
- Using an Assets Query to get a list of assets
- Research an asset using the Basic Add screen
Instruction Guides
- Creating a Purchasing Requisition for Assets with a Single Funding Source - Additional Guidelines Updated/Reviewed 04 Dec 2006
- Creating a Requisition for Assets with Multiple Funding Sources Updated/Reviewed 04 Dec 2006
- Receiving Assets Updated/Reviewed 31 Aug 2007
Classroom Training
To register for classes, click here, log in and click Request Training Enrollment. Search by Course Name or Course Number and select a session that fits your schedule.
- To learn about assets and purchasing and receiving them as well as asset accounting take PST120: Asset Management—Purchasing and Acquisition of Assets
This hands-on session is for individuals who create requisitions and receive assets for their department.
In this hands-on workshop participants will:
- Identify what is property and what is an asset
- Review the requisition process for assets
- Receive assets
- Create a voucher for an asset
- Review of leased property and property management procedures
- Learn how to research an assetAttendance at "Introduction to Purchasing in myUFL " is strongly recommended prior to attending this course.
- To learn about taking inventory and researching assets in the myUFL system, take PST125: Inventory at UF—Accountability and Disposition of Assets
Inventory at UF covers the university-wide inventory process that involves procedures at the department level to inventory all capitalized assets acquired by that department. Topics covered include researching assets in the myUFL system, using the STARS facilities database, an overview of the Asset Management forms required to document changes in department inventory and the status of every asset, and reviewing the inventory information entered into myUFL through the procurement of an asset. The class is presented in partnership with the UF Property Office.
Security Roles
- To create a requisition for purchase, obtain the roles UF_PO_Initiator and UF_WF_PO_Initiator
- To receive a purchased item, obtain the roles UF_PO_Initiator and UF_WF_PO_Initiator
- To view Asset Management Images - listed on the user's Administrative Menu - obtain the role UF_N_AM_IMAGING_VIEW
- To process vouchers, obtain the role UF_AP_VCHR_Processor.
- To see the Basic Add screen, obtain the role UF_AM_Inquiry
- Click here to review a complete list of Asset Management security roles and related security information.
Other Helpful Information
- UF Directives and Procedures for Asset Management
- For information on the ECCN (Export Control Classification Number) used in purchasing an asset
Contact Information
- UF Asset Management web site
- Phone (352) 392-2556
- Fax (352) 392-4587
- Address: 116 Elmore Hall
September 8, 2008 5:01 PM
