Human Resource Services
Asset Management
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Asset Management Services
352.392.2556 | web site | FAQs
Refer to this toolkit when purchasing and researching assets in the myUFL system. Purchasing equipment, software, books and furniture for UF Departments requires additional information entry into myUFL because many of these items qualify as assets owned by the University. Assets become decaled and asset tracking at UF is done using hand-held scanners that read bar codes from UF Property decals. Department Accountable Officers may use the simulations in this module to research assets in myUFL to verify information in their department’s inventory.
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Web Simulations
LAUNCH PLAYER (Not working? Click here.)
NOTE: After launching the player, you may choose from the following topics:
- Purchasing a Centrifuge from a Hosted Vendor
- Purchasing Computers and a Service Plan from a Punchout
- Purchasing a Segway with a Split Distribution
- Receiving Computers and Service Plan
- Receiving Remaining Line of a Purchase Order
- Receiving an Asset on a Split Distribution
- Voucher Computers and Service Plans
- Voucher Remaining Computers
- Voucher an Asset with a Split Distribution
- Using the Search for an Asset screen to find an asset's voucher ID
- Using the Search for an Asset screen - search by Purchase Order ID
- Using the Search for an Asset screen - search by Department
- Using the Search for an Asset screen - search by Project ID
- Using an Assets Query to get a list of assets
- Research an asset using the Basic Add screen
Instruction Guides
- Account Codes for Assets 5 Nov 2009
- Receiving Assets Updated/Reviewed 31 Aug 2007
Training
To register for classroom or online courses, click here, log in and click Request Training Enrollment. Search by Course Name or Course Number and select a session that fits your schedule.
- To learn about assets and purchasing and receiving them as well as asset accounting take PST120: Asset Management—Purchasing and Acquisition of Assets
This hands-on session is for individuals who create requisitions and receive assets for their department.
In this hands-on workshop participants will:
- Identify what is property and what is an asset
- Review the requisition process for assets
- Receive assets
- Create a voucher for an asset
- Review of leased property and property management procedures
- Learn how to research an assetAttendance at "PST 073: Introduction to in myUF Market" is strongly recommended prior to attending this course.
- To learn how to use the myAssets Online system to manage department inventory and update assets electronically, take the new online class, PST501 my Assets Overview. Select the session, “0009-Online” when registering.
This overview introduces the new myAssets property system to Property Custodians and Contacts. Easy to use, this new tool will be accessible online through the internet using a Gatorlink username and password. Property Custodians and Contacts can instantly get a listing of their department assets, and filter the asset list with several different criteria including items still needing to be inventoried, location and user. No more filling out forms by hand! Make selections and submit requests for changes to the status of property.
Security Roles
- To shop for an asset(s) in myUF Market, if you are permanent staff or faculty you automatically have the role UF_N_MKT_Shopper and may shop in myUF Market; for non-permanent staff or faculty, obtain the role UF_N_MKT_Shopper_Req
- To create a requisition for purchase, obtain the role UF_N_MKT_Requestor to place orders in myUF Market
- To receive a purchased item, obtain the role UF_PO_ePRO_Inquiry to receive items in myUFL
- To view Asset Management Images - listed on the user's Administrative Menu - obtain the role UF_N_AM_IMAGING_VIEW
- To process vouchers, obtain the role UF_AP_VCHR_Processor
- To see the Basic Add screen, obtain the role UF_AM_Inquiry
- Click here to review a complete list of Asset Management security roles and related security information
Other Helpful Information
- For Department Property Custodians and Contacts—myAssets
- UF Directives and Procedures for Asset Management
- For information on the ECCN (Export Control Classification Number) used in purchasing an asset
Contact Information
- UF Asset Management web site
- Phone (352) 392-2556
- Fax (352) 392-4587
- Address: 116 Elmore Hall
November 5, 2009 11:22 AM
