Human Resource Services

TEAMS, USPS, and OPS Checklist Information

Download the checklist here.

Here you'll find links to important documents as well as descriptions or explanations about items on the checklist form.

I-9 with Supporting Documents

Federal law requires 1-9 be completed within three days of employee’s start date.

W-4 with Copy of Social Security Card (or ITIN#) OR W-9 with Copy of Social Security Card

Direct Deposit Form


Four-in-One Form (Loyalty Oath, etc.)


Letter of Offer

 

Signed Application for TEAMS employees

The applicant or department should print a copy of the application; it should be signed by the employee and submitted as part of the payroll paperwork.

Signed Copy of OPS Application

If the applicant applied online, he/she or the department should print a copy of the application; it should be signed by the employee and submitted as part of the payroll paperwork. If no online application was completed, a signed copy of the paper OPS application.

Education and Experience Verification Form

Notice of Appointment (Contract)

While dates of an employee’s first UF Notice of Appointment may be six or twelve months, it is recommended that the first Notice of Appointment issued for a newly hired exempt TEAMS employee be for six months. The Notice of Appointment is NOT required for newly hired nonexempt TEAMS employees; they serve 6-month probationary periods, after which they should be issued Notices of Appointment for one year.

Resume

As submitted via the application process

Retirement Plan Acknowledgement

 

Child Labor Law Certification and Medical Release Form for Minor (under age 18)

 

Criminal Background Check

Please work with your recruiter in Recruitment and Staffing, Office of Human Resource Services, (352) 392-2477, in the event a criminal background check is required as part of your hire process.

Driver’s License (Copy)

A copy should be submitted in the event it is part of the required I-9 documentation or in the event the employee will be expected to drive a state vehicle.

Emergency Contact

Employee should complete either http://www.hr.ufl.edu/recruitment/forms/emergency.pdf or go online at my.ufl.edu, then following the navigation >My Account > Update Emergency Contact to provide this information.

Health Assessment (Completed Online)

If a health assessment is required, it must be completed and approved prior to the employee's first day of work.

Licenses, Other Applicable

Please submit copies of licenses if required by the position. Examples include licenses required for Physician Assistants, ARNPs, Nurses, Dental Assistants and/or Dental Technicians.

Nepotism—Approved Waiver

 

Selective Service Registration (Male, 18-25)

Departments may verify selective service registration at https://www.sss.gov/RegVer/wfVerification.aspx. Please print a copy of the verification and include with paperwork.

Special Status Letter (Time-Limited or Temporary)

Please contact Recruitment and Staffing for assistance.

Work Permit

Students should obtain work permits each semester through the Student Employment Office, PO Box 114025, Gainesville, FL, 32611-4025, S-107 Criser Hall. For assistance, please call 392-0296 or e-mail Student_Employment@sfa.ufl.edu

 

If Hiring a Foreign National

Submit Foreign National Information Form to Tax Services, PO Box 113203, to Generate Windstar Packet. Submit Forms Generated to Appropriate Core Office I-20 (F1 Visa), DS-2019 (J1 Visa), or 1-797 & Labor Condition Application (H-1B) (as provided)