Human Resource Services
Modified Work Schedule Policy
The University of Florida is bound by the Fair Labor Standards Act (FLSA) to have a defined workweek. The university's official defined workweek is Friday through Thursday at midnight. However, modified work schedules, within the defined workweek, may be established at the discretion of management and require appropriate vice presidential approval. Once approved by the vice president, please consult with Classification and Compensation to ensure FLSA compliance.
Modified work schedules are those that deviate from the traditional schedule of eight hours per day, five days per week. These schedules may be approved based on the needs of the individual workplace but must still adhere to the requirements of the FLSA as well as UF policy. Any modified work schedule that will be maintained for more than 30 days should be reflected on the appropriate employee's position description. All work schedules are established at the discretion of management and require appropriate vice presidential approval.
For purposes of overtime calculation, the University of Florida's officially designated workweek is Friday through Thursday at midnight. Should a non-exempt (time card) USPS or TEAMS employee be required to work more than 40 hours as a result of peak workload or unusual circumstances, he or she must be compensated in keeping with the FLSA and UF policy.
Overtime worked as an employee in a non-exempt position is normally compensated by crediting the employee with up to 120 hours for overtime compensatory leave (e.g., 80 hours of overtime work on the basis of one and one-half hours of leave for each hour of overtime worked). As an alternative, the employee may be paid one and one-half times his or her regular hourly rate of pay for each hour of overtime worked. Supervisors are encouraged to make a reasonable effort, based on departmental needs and mutual agreement, to allow employees to specify a preference between overtime compensatory leave and cash payment. If agreement cannot be reached, cash payment will be made.
Supervisors must be present in the workplace when non-exempt employees are working because supervisors are responsible for certifying the hours worked by their employees.
While not eligible for "overtime," an exempt USPS employee who must work more than 40 hours in the UF workweek is eligible for regular compensatory leave, which is earned on an hour-for-hour basis up to a maximum of 120 hours. An exempt TEAMS employee can, from time to time, be expected to work more than 40 hours in a given workweek and is not eligible to receive additional compensation or compensatory leave for hours worked over 40. However, as with all employees, an exempt TEAMS employee's schedule may be adjusted with supervisory approval (for example, if an exempt TEAMS employee must work late one evening, he or she may be approved to arrive at work late the next morning).