New Hire Checklist—TEAMS and OPS General/Student

Use this checklist to ensure all necessary paperwork for the pay plan into which the
applicant is being hired has been completed.

Complete only as indicated: 
R—Required  
 A—If Applicable
O—Optional  
X—Not Required    
Please route a completed checklist along with the appropriate paperwork to your level 1 approver. He or she will review the forms and ePAF transaction and send to the appropriate core office.
Date Completed:  Recruiter’s Name (If applicable):  
New Hire’s Name: UF ID:
Department:   Dept Contact: Dept. Contact E-Mail:
Dept. Contact Phone: ePAF #:

 

Paperwork

TEAMS
Exempt

TEAMS
Nonexempt

General OPS-Nonexempt
/Exempt

Student
OPS

I-9 with Supporting Documents (Federal law requires this be completed on or before the employee’s first day of employment)

R

R

R

R

W-4 with Copy of Social Security Card (or ITIN#) OR W-9 with Copy of Social Security Card

R

R

R

R

Direct Deposit Form

R

R

R

R (O for FWS)

Four-in-One Form

R

R

R

R

Florida Retirement System Certification Form

R

R

R

R

Letter of Offer

R

R
X
X

Signed Copy of OPS Application

X

X

R

R

Education and Experience Verification Form

R

R

O

O

Child Labor Law Certification and Medical Release Form for Minor (under age 18)

A

A

A

A

Criminal Background Check

R

R

A

A

Driver’s License (Copy)

A

A

A

A

Health Assessment (Completed Online)

A

A

A

A

Licenses, Other Applicable

A

A

A

A

Nepotism—Approved Waiver

A

A

A

A

Selective Service Registration (Male, 18-25)

R*

R*

R*

R*

*for males, 18-25, US citizens or permanent resident aliens

Special Status Letter (Time-Limited or Temporary)

A

A

X

X

Work Permit

X

X

X

Obtain- Do Not Submit

If Hiring a Foreign National

Submit Foreign National Information Form to Tax Services to Generate Windstar Packet.  Submit Forms Generated to Appropriate Core Office

R

R

R

R

I-20 (F1 Visa), DS-2019 (J1 Visa), or 1-797 & Labor Condition Application (H-1B)

R

R

R

R