UF Human Resource Services

Human Resource Services

Frequently Asked Questions

Below is a list of questions frequently asked by applicants. This information will explain a variety of things including what to expect after submitting an application, how to view your application status, and how to apply for additional positions.

QUESTIONS ABOUT THE ONLINE APPLICATION

Where do I begin?
To begin the online application process, you will need to access our web site at: http://jobs.ufl.edu.

First time applicants must click on the “Create Application Link” on the left navigation bar and follow the instructions. You will be prompted to create a user name and password. You should write down your user name and password as you will need it to for future reference should you access the system in the future.

What information will I be asked to provide?
You will be asked to provide personal information such as name, address, phone number, etc. You will also be asked to provide information about your education, previous employment, contact information, employment history, and references. Please gather this information before beginning the application as the system will time you out of the application if a page is idle for more than 30 minutes.

What if I have already created an application?
If you have already created an application with our online applicant system, and would like to update your information, please visit http://jobs.ufl.edu and enter our online applicant system. You will use the user name and password that you created when you first created your application.

What if I am not ready to fill out the application at this time?
If you do not want to complete the application once you have entered the online applicant system, click "CANCEL" at the bottom of the page.

Do I have to fill out an application?
Yes. Anyone who applies for a position is required to create an application. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.

How do I save my application?
You must click SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE to save the information you have entered. If you close your browser prior to clicking SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE your application and account will be saved, but you will lose the information on the last page that was not saved.

Can I copy selected information from another electronic document?
Yes. You can copy and paste the information from a Word or WordPerfect document directly into the appropriate fields in the application form.

My document was created on a Mac, what do I need to do?
If you need assistance with converting files from Mac to PC, please visit this web page, created by the National Teacher Training Institute.

Are all sections of the application required and do I need to answer the screening questions?
Yes and yes. It is your responsibility to ensure that all sections of the online application are completed including the screening questions. Incomplete online applications will not be confirmed as complete. Likewise, it is your responsibility that your online application reflects the required work experience and education needed to meet the minimum requirements for the position(s) for which you are applying.

Do I need to list all the positions I have held?
Your application must be a complete and accurate representation of your work experience and education. Please be sure your personal resume includes the following information for each position you have held:
• Job title
• Name of company/employer
• Starting and ending dates--month and year
• Job duties
• If employed part-time, please list the number of hours worked per week
Also include the university/college you attended and the type of degree(s) awarded.

What happens if I submit an online application but do not complete all required sections?
Online applications that are incomplete will not be confirmed by the system and therefore not considered. All sections of your online application must be completed prior to hitting the submit button.

Do I have to attach a personal resume or cover letter in order to apply for staff positions?
The hiring department will determine if they will require a resume or cover letter to be uploaded in addition to your application. If the system does not prompt you or allow you to upload these documents, they are not required to complete your application. If you have questions, please contact Recruitment and Staffing at (352) 392-2HRS (392-2477) or employment@ufl.edu.

SYSTEM QUESTIONS

I applied for positions prior to October 2006, but am not able to sign-in to the system using my e-mail address and password. Is this correct?
Yes. If you applied for positions prior to October 2006, you have not yet created an account and online application in GatorJobs. Please go to http://jobs.ufl.edu, and click on the “Applicant Tutorial" to learn more.

I had all my information in the old system, and can't locate it in the new system. Can you help with this?
Users of the previous University of Florida online employment system need to create a new account and fill out a new online job application. The previous online employment system is no longer accessible.

I attached (uploaded) a resume and cover letter and received a confirmation number. Before submitting my online application, I wanted to check to be sure my resume and cover letter was attached, but wasn’t able to. How do I know the attachment was successful?
You will know the upload or attachment of your document was successful when receiving a confirmation. The page will state “Your Application Has Been Submitted” and a confirmation number will be assigned to you. You can also return and view your attachment(s), but you must log out first and then return to the Applicant Home Page, by going to http://jobs.ufl.edu/ and logging back into the system.

America Online (AOL) is my internet provider. I am having problems accessing and completing the online application. Can you help?
AOL, Mozilla, and Safari browsers are supported and will allow you to successfully access the online application. Internet Explorer 5, 5.5, or 6 are the recommended web browsers running on Windows NT, 2000, or XP. The following are the combinations of web browser and client operating systems:

* Internet Explorer 6 on Windows 98, Windows NT 4, Windows 2000 and Windows XP
* Internet Explorer 5 and 5.5 on Windows NT 4, Windows 9x, and Windows 2000
* Internet Explorer 5 on Mac OS 7.6.1 and above
* Netscape Communicator 4.7x on Windows NT 4, Windows 9x, Windows 2000, Linux, UNIX, and Mac OS 7.6.1 and above (PeopleSoft states they will fix problems related to business functionality, but not user interface.)
* Netscape 7.1 on Windows NT 4, Windows 2000, Windows XP, Linux, UNIX, and Mac OS 9/X

I have recently moved. How can I change the address and phone number listed on my online application?
You can update your contact information by returning to http://jobs.ufl.edu and logging in, using your username and password. Click on the ‘My Applications’ link on the left hand side of margin after you have logged on. Then click the “Update Contact Information” link. Enter your new information and hit the submit button.

If you need to edit your application information before applying for a position, please do so prior to the position close date. After a position closes, you may no longer make any edits to your submitted application.

GENERAL QUESTIONS

In addition to applying online, would you recommend that I also forward my resume directly to the department or to Human Resource Services?
No. The online application is the official way to apply for all positions at the University of Florida.

How many applicants apply for a staff position?
The number of applicants who apply for a TEAMS staff position vary from position to position. It is not uncommon, however, for us to receive over 100 applicants for one vacancy. The application process at the University of Florida is extremely competitive.

If I do not meet the education or experience requirements of a position, will my online application still be forwarded to Recruitment and Staffing?
No, only applicants whose experience and education meet the advertised requirements will be confirmed by the automated applicant system and subsequently sent to the hiring department for review.

Do I need to take a typing test before I can be considered for secretarial or word processing positions?
No. Only if you are considered as a finalist for a position and that the position requires a minimum typing score will you be asked to take the test.

APPLICATION STATUS & LIST OF POSITIONS APPLIED FOR

What happens after I apply for a TEAMS staff position?
After submitting your online application, you will receive a confirmation number for the position you have applied for. The hiring department will review their pool of qualified applicants and determine who they will invite to campus for an interview.

What happens after I apply for an Academic position?
Your online CV/application is automatically submitted to the hiring department or search committee. In addition to your online CV/application, additional information such as letters of reference may be required.

What happens after I apply for an OPS or Student Assistant position?
Your online application is automatically submitted to the hiring department. The department will review all candidates and determine which applicants to call for an interview.

Is there a way to see a list of the positions for which I applied as well as where my application is in the hiring process?
Yes, you may view a list of the positions you have applied for and track the status of your application by returning to http://jobs.ufl.edu/ and signing in (using your username and password).

Can you define each of the application statuses?
In Progress – Your application has been received and is under review by the hiring manager

Incomplete-Finish Applying – Your application is incomplete and must be completed prior submitting

Position Filled – The specific position you have applied for has been filled

Incomplete Records – Your application is missing certain required documents (i.e. Resume/CV, Cover Letter, or References)

Cancelled Applying – You have chosen to cancel your application for the specific position

Not Qualified – Based on information you have provided it is determined that you may not be qualified for the specific position

Hired – You have been selected to be hired for the specific position

Not Hired – Your application is no longer under consideration for the specific position

INTERVIEWS AND HIRES

How quickly after applying may I be called for an interview?
The length of time it takes for applicants to be called for interviews and ultimately to fill a vacancy varies from department to department and position to position. Some searches last several weeks while others may take several months. You may view the status of positions for which you applied by returning to http://jobs.ufl.edu and signing in (using your username and password).

If I am selected for an interview, who will contact me?
Each department determines which applicants to call for interview. If you are selected for an interview, someone from the department or search committee will contact you directly. If you do not hear from the department, however, you may assume that other candidates were selected for an interview. Please remember that you may check on the status of your application by signing on to the Applicant Home page located at http://jobs.ufl.edu and signing in (using your username and password).

Will I hear from a department or from Human Resouce Services if I am not selected for an interview?
No. You can expect to receive a system-generated e-mail advising that the position has been filled. You may also monitor the status of positions for which you applied by signing on to the Applicant Home page, located at http://jobs.ufl.edu and signing on using your username and password.

How can I increase my chances of being considered for an interview?
Given the competitive nature of positions at the University of Florida, we strongly recommend that you target and apply only for those positions where your background closely meets the position’s requirements. Be sure to carefully read the job announcement and pay special attention to the advertised minimum requirements. Remember that your online application will be forwarded only to departmental hiring managers for those positions where you meet the minimum requirements. Mass applying for positions is not successful.

Do I need to mail you a copy of my college transcripts if I am applying for TEAMS (staff) positions?
No. Transcripts are not required during the application process, unless specified in the Special Instructions section of the job description. Education verification is conducted for all staff hires. Education earned outside the United States must equal a diploma or degree earned in the Unites States in order to meet the minimum requirements for a position. Applicants with foreign degrees should be prepared to provide original and translated copies of diplomas or transcripts.

If applying for TEAMS staff positions, do I need to provide a list references?
The hiring department will decide if they want a list of references to be attached to your application. If you are unable to upload these documents then they may not be required to complete your application. If you have questions, please contact Recruitment and Staffing at (352) 392-2HRS (392-2477) or employment@ufl.edu.

Prior to a job offer, your employment and education will be verified. Some positions also require proof of licensure or certification and successful completion of a criminal background check or post-offer health assessment.

If I accept a position, can I continue to be considered for other positions for which I applied?
No. Once you've accepted a TEAMS jobs offer, you will not be able to apply for other positions outside of your department until you have successfully completed six-months of service in your current position.

Office of Human Resource Services

Human Resource Services

Frequently Asked Questions

QUESTIONS ABOUT THE ONLINE APPLICATION

SYSTEM QUESTIONS

GENERAL QUESTIONS

APPLICATION STATUS & LIST OF POSITIONS APPLIED FOR

INTERVIEWS AND HIRES

QUESTIONS ABOUT THE ONLINE APPLICATION

SYSTEM QUESTIONS

GENERAL QUESTIONS

APPLICATION STATUS & LIST OF POSITIONS APPLIED FOR

INTERVIEWS AND HIRES

Frequently Used Sites

General Site Information