Human Resource Services


Frequently Asked Questions

Below is a list of questions frequently asked by applicants. This information will explain a variety of things including what to expect after submitting an application, how to view your application status, and how to apply for additional positions.

QUESTIONS ABOUT THE ONLINE APPLICATION

1. How do I begin the application process?
2. What if I have already created an application?
3. Do I need to fill out an application?
4. What information will I be asked to provide?
5. What if I am not ready to fill out the application at this time?
6. What if I forget my username or password?
7. How do I submit a resume?
8. How do I save my application?
9. What happens if I submit an online application but do not complete all required sections?
10. Will I receive confirmation that my application was received?
11. Before submitting my online application, I wanted to check to be sure my resume and cover letter was attached, but wasn’t able to. How do I know the attachment was successful?
12. Can I copy selected information from another electronic document?
13. How long are positions advertised?
14. Can you define each of the application statuses?

INTERVIEWING AND HIRING QUESTIONS

15. What is the hiring process?
16. How quickly after applying may I be called for an interview?
17. If I am selected for an interview, who will contact me?
18. Will I hear from a department or from Human Resource Services if I am not selected for an interview?
19. How will I know if a position has been filled?
20. If I accept a position, can I continue to be considered for other positions for which I applied?
21. In addition to applying online, would you recommend that I also forward my resume directly to the department or to Human Resource Services?
22. How many applicants apply for a staff position?
23. If I do not meet the education or experience requirements of a position, will my online application still be forwarded to Recruitment and Staffing?
24. Do I need to take a typing test before I can be considered for secretarial or word processing positions?
25. Is there a way to see a list of the positions for which I applied as well as where my application is in the hiring process?
26. Can you define each of the position types?

1. How do I begin the application process?
To begin, access our web site at: https://jobs.ufl.edu. 
Click on “Create Application” and follow the instructions. Please select a username and password that you will easily remember. You should write down your username and password. You will need it to apply for other positions or to check the status of your application the next time you visit our website.
The online system is available 24 hours a day, seven days a week. In order to meet the application deadline, your completed online resume for a specified position must be submitted by 11:59 p.m. on the deadline date.
Please do not use your browser's "Back", "Forward" or "Refresh" buttons to navigate the site. Instead, use the navigational buttons within the site.  In addition, for security purposes, this system automatically logs you off when it senses no activity for 30 minutes.
2. What if I have already created an application?
If you have already created an application and wish to update your information, please click the "login" link below “create application” to login with the username and password that you selected when you created your application.
To update your contact information, click on the “My Applications” link on the left hand side of margin after you have logged on. Then click the “Edit Application” link.  Enter your new information and click “Save and Continue to Next” until the option to save application occurs.
If you need to edit your application information before applying for a position, please do so prior to the position close date. After a position closes, you may no longer submit your application.
3. Do I need to fill out an application?
To be considered for a position at the University of Florida, you must create an application in our jobs system https://jobs.ufl.edu. Required information is indicated with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities, and qualifications.
4. What information will I be asked to provide?
You will be asked to provide personal information such as your name, address, phone number, etc. You will also be asked to provide information about your education and previous employment, as well as contact information relating to your employment history. Please gather this information before beginning the application as the system will time you out of the application if a page is idle for more than 30 minutes.
5. What if I am not ready to fill out the application at this time?
If you do not want to complete the application at this time, please click “CANCEL” at the bottom of the page.
6. What if I forget my username or password?
If you forget your password and know your username you can reset your password on the login page of the employment site. If you forgot your username please contact our Human Resource office at 352-392-2477 or jobinquiries@ufl.edu to obtain this information.
7. How do I submit a resume?
When applying for a position there will be directions prompting you how and when to attach your resume. Please note that attaching a resume does not substitute for completing the application form.  Required attachments will be marked with an asterisk.
8. How do I save my application?
You must click SAVE AND CONTINUE TO NEXT or SAVE AND STAY ON THIS PAGE to save the information you have entered.
9. What happens if I submit an online application but do not complete all required sections?
Online applications that are incomplete will not be confirmed by the system and therefore not considered by the hiring authority. All sections of your online application must be completed prior to hitting the submit button.
10. Will I receive confirmation that my application was received?
Yes, a page will be displayed indicating that your application has been submitted and you will receive a confirmation number.
11. Before submitting my online application, I wanted to check to be sure my resume and cover letter was attached, but wasn’t able to. How do I know the attachment was successful?
You will know the upload or attachment of your document was successful when receiving a confirmation. The page will state “Your Application Has Been Submitted” and a confirmation number will be assigned to you. You can also return and view your attachment(s) by going to http://jobs.ufl.edu and logging into the system with your username and password, then clicking on the Application Status link (third blue link from the top on the left-hand side).
12. Can I copy selected information from another electronic document?
Yes. For example, you can copy and paste the information from a Word or WordPerfect document directly into the appropriate fields in the application form.
13. How long are positions advertised?
TEAMS staff positions initially must be advertised for a minimum of seven calendar days. If reposted, TEAMS positions will be advertised for a minimum of three calendar days. OPS positions may post for any length of time.
14. Can you define each of the application statuses?
In Progress – Your application has been received and is under review by the hiring manager.
Incomplete-Finish Applying – Your application is incomplete and must be completed prior to the close date.
Incomplete Records – Your application was missing certain required documents (i.e. Resume/CV, Cover Letter, or References) and was not considered by the department.
Application Withdrawn – You have chosen to cancel your application for the specific position.
Position Withdrawn – The department has chosen to cancel the recruitment.
Not Qualified – Based on information you have provided it is determined that you may not be qualified for the specific position.
Position Filled – The specific position you have applied for has been filled.
Hired – You have been selected to be hired for the specific position.
15. What is the hiring process?
When you have applied online, if you possess basic qualifications for the position, your application will be forwarded to the hiring manager(s).  Upon the hiring manager’s review of your qualifications, you may be contacted for an interview.  If you successfully complete the interview process, this organization may check references for all positions, conduct background checks, and perform post-offer testing as required.
16. How quickly after applying may I be called for an interview?
The length of time it takes for applicants to be called for interviews and ultimately to fill a vacancy varies from department to department and position to position. Some searches last several weeks while others may take several months. You may view the status of positions for which you applied by returning to http://jobs.ufl.edu and signing in (using your username and password).
17. If I am selected for an interview, who will contact me?
Each department determines which applicants to call for interview. If you are selected for an interview, someone from the department or search committee will contact you directly. If you do not hear from the department, however, you may assume that other candidates were selected for an interview. Please remember that you may check on the status of your application by signing on to the Applicant Home page located at http://jobs.ufl.edu and signing in (using your username and password).
18. Will I hear from a department or from Human Resource Services if I am not selected for an interview?
No. You can expect to receive a system-generated e-mail advising that the position has been filled. You may also monitor the status of positions for which you applied by signing on to the Applicant Home page, located at http://jobs.ufl.edu and signing on using your username and password.
19. How will I know if a position has been filled?
Once a position has been filled, the status displayed for that position on the Application Status page will change from “In Progress” to “Position Filled”.
20. If I accept a position, can I continue to be considered for other positions for which I applied?
No. Once you've accepted a TEAMS jobs offer, you will not be able to apply for other positions outside of your department until you have successfully completed six-months of service in your current position.
21. In addition to applying online, would you recommend that I also forward my resume directly to the department or to Human Resource Services?
No. The online application is the official way to apply for all positions at the University of Florida.
22. How many applicants apply for a staff position?
The number of applicants who apply for a TEAMS staff position vary from position to position. It is not uncommon, however, for us to receive over 100 applicants for one vacancy. The application process at the University of Florida is extremely competitive.
23. If I do not meet the education or experience requirements of a position, will my online application still be forwarded to Recruitment and Staffing?
No, only applicants whose experience and education meet the advertised requirements will be confirmed by the automated applicant system and subsequently sent to the hiring department for review.
24. Do I need to take a typing test before I can be considered for secretarial or word processing positions?
No. Only if you are considered as a finalist for a position and that the position requires a minimum typing score will you be asked to take the test.
25. Is there a way to see a list of the positions for which I applied as well as where my application is in the hiring process?
Yes, you may view a list of the positions you have applied for and track the status of your application by returning to http://jobs.ufl.edu/ and signing in (using your username and password).  If you have previously logged in to the system, click on the Application Status link (third blue link from the top on the left-hand side).
26. Can you define each of the position types?