Registration for UF Training and Organizational Development’s summer workshops now available
Many training opportunities are available this summer—all designed with UF faculty and staff in mind.
Summer is a great time to take advantage of UF Training and Organizational Development’s management curriculum—“Managing at UF: the Supervisory Challenge” series. Based on the UF-specific Leadership/ManagementCompetency Model, workshops include “Decision-Making Strategies for Managers,” “Thinking Strategically: Using Vision, Purpose, and Goals to Get Results,”and “Accountability in the Workplace: A Manager’s Guide to High Standards, Great Results.” You can work toward certification or just take a workshop of interest—either way, summer is a great time to reinvest in your management and leadership skills.
See below for details about our leadership development programs; a call for applications for the UF Academy and the Advanced Leadership for Academics and Professionals is currently underway. UF Training and Organizational Development also continues to offer its business communications training and is pleased to now be offering MS Excel training at no charge. The Pro3 Series, designed for administrative professionals, continues to be available as well.
To register for these workshops, log in to myUFL and navigate to Request Training Enrollment via My Self Service, Training and Development.
But before logging in to myUFL, be sure to explore the online catalog to learn more about programs, read course descriptions, and view schedule information. Please contact UF Training and Organizational Development at firstname.lastname@example.org with your questions or visit the Training section of the HRS web site.
myUFL Financial Systems Upgrade will affect all myUFL users beginning May 10
Left-hand navigation to disappear
On May 10, the entire “look and feel” of the myUFL system will be different as a result of the myUFL Financial Systems Upgrade, affecting everyone who logs into the myUFL portal—even students or employees who only access the system for their paycheck.
Of particular note, the left-hand navigation will no longer be available in the upgraded system. To prepare for this change, watch the 10-minute "Look and Feel" Tutorial—and please share the tutorial with others in your area who might benefit from it.
What else is changing?
- Accounts Receivable, Asset Management, Budget and Commitment Control, Journal Entry and Import, PCard, Pre- and Post-Award (Grants), Purchasing-Receiving (but NOT myUF Market), and Travel and Expense will all be affected.
- This upgrade also affects Enterprise Reporting, including those who access reporting for HR and other non-financial data. Also impacted will be ALL USERS of Query Studio. See the Reporting Update for details.
- Users of Human Resources, Payroll, and Student Financials will not experience system changes, except as described in the "Look and Feel" Tutorial.
- No impact is expected for myUF Market users, except during the deployment window period.
To learn more, please visit the Upgrade web site.
Lapse in summer deductions for UF-sponsored insurance plans does not impact coverage
If you participate in certain UF-sponsored insurance plans, you will notice a temporary increase in take-home pay over the summer. Based on your appointment status, your deduction cycle for these university-sponsored plans will vary.
For employees on 12-month appointments, deductions for UF Term Life (Lincoln Financial) and Personal Accident insurance will stop over the summer. All other UF-sponsored benefit deductions will continue.
Employees on 9- and 10-month appointments will not have deductions taken over the summer for UF Term Life (Lincoln Financial), Personal Accident insurance, Gabor long-term disability, CNA long-term care, Monumental whole life insurance, or Willis/HRH auto insurance.
The last deductions taken for all mentioned plans will be on April 22 and will resume with the September 9 paycheck.
If you have questions about your insurance deductions, please contact your nearest HRS satellite office or University Benefits and Retirement at (352) 392-2477 or email@example.com.
New mandatory mail-order maintenance prescriptions for BCBS members now in effect
Effective January 1, 2011, BlueCross BlueShield plan participants are allowed to fill certain maintenance medication prescriptions at a retail pharmacy for three months before they are required to send them directly to Caremark. Participants should visit the Caremark web site to establish an online account and, once there, may elect how to pay for medications, order refills, see prescriptions history, check for generic alternatives, check the status of an order, and use many other features.
Plan participants should ask their doctors to write prescriptions for up to a 90-day supply with three refills. Physicians may fax the prescription to Caremark or participants may mail the prescription directly to the company. The order takes six to ten days to be processed, so make sure to establish your Caremark account on time to avoid delays.
If you have any questions, please call (800) 227-3728 or visit the Caremark web site.
Applications for the 2011-12 UF Academy and Advanced Leadership for Academics and Professionals programs due April 29
A call for applications for 2011-12 leadership development programs sponsored by UF Training and Organizational Development is now underway, with an application deadline of April 29. Apply today for the UF Academy (the university’s emerging leader program, entering its ninth year) or the Advanced Leadership for Academics and Professionals program. Participants are selected via a competitive application process for both programs, which begin in the fall of 2011.
Advanced Leadership for Academics and Professionals
Advanced Leadership for Academics and Professionals is designed for faculty and professionals in leadership positions at our institution as a way to support their ongoing development. The program runs throughout the academic year with participants meeting six times, one to two days each time; please see the 2011-2012 schedule for details. The program includes 360-degree and other assessments, guest speakers, facilitated discussions, case studies, assigned readings, and activities--including a group project. An important element of the program is access to key leaders at UF.
The program includes two tracks—one for academic leaders and the other for professionals (assistant directors and above). Approximately 20 faculty and professionals (10 per track) are selected each year via a competitive application process. This program also is appropriate for those making the “academic” to “administrator” transition. There is a fee for this program.
The UF Academy
The UF Academy was created for emerging leaders at our university. Designed for exempt employees up to and including the director level as well as interested faculty, the UF Academy prepares employees for higher-level responsibilities at the University of Florida.
To participate, an employee must be an exempt employee with at least two years of supervisory or decision-making up to and including director level as well as interested faculty. However, the two-year supervisory requirement is waived for employees at the assistant director level or above as well as for interested faculty members. There is no fee to participate in the UF Academy.
Please explore the Leadership Development section of the HRS web site to learn more about these programs, the UF Leadership/Management Competency Model, and other leadership development initiatives.
Employee Education Program accepting applications for summer semesters
The Employee Education Program (EEP) is a popular benefit available to eligible UF faculty and staff. The program provides tuition assistance for up to six credit hours of eligible college-level courses per semester. In the summer, a combined total of six credits taken during semesters A, B, and C may be covered by the EEP.
An EEP tutorial has been added to the HRS web site to provide helpful information regarding this popular educational program.
Employees interested in participating in the EEP during the summer semesters should register and complete their applications by the following deadlines:
Summer A/C 2011
- EEP Registration Period: May 5-10
- EEP Applications Due: 5:00 p.m. on May 11.
Registration after May 11 is subject to a $100 late registration fee.
Summer B 2011
- EEP Registration Period: June 23-28
- EEP Applications Due: 5:00 p.m. on June 29.
Registration after June 29 is subject to a $100 late registration fee.
Summer/Summer A 2011
- EEP Applications Due: April 28
If you register on or before this date, your EEP application is due to the SFC Cashier’s Office by 4:00 p.m. on April 28. You may still register after the registration date listed above; however, the EEP application must be turned in by 4:00 p.m. the next business day after registering.
Summer B 2011
- EEP Applications Due: June 21
If you register on or before this date, your EEP application is due to the SFC Cashier’s Office by 4:00 p.m. on June 21. You may still register after the early registration date listed above; however, the EEP application must be turned in by 4:00 p.m. the next business day after registering.
Students attending other institutions should register before the registration deadlines at their approved institutions. Completed applications for the summer 2011 semesters must be turned in by Friday, April 8, to Kenya Williams, education coordinator, by fax at (352) 392-1055 or via e-mail at firstname.lastname@example.org.
For program participation requirements, eligibility, and application deadlines, please visit the EEP section of HRS’s web site. For questions about this program, please contact Kenya Williams, UF Training and Organizational Development, at (352)273-1761 or email@example.com.
New myUFL “self service” function enables employees to establish their own payroll deductions
Do you have library, dial-up, or other debts to the University of Florida posted under the My Campus Finances section of my.ufl.edu? You will no longer have to mail a check, use a credit card, or submit a paper form for payroll deductions to pay these debts. All employees (faculty, staff, and student employees) now have access to the new Self-Service Voluntary Payroll Deduction page in the myUFL system, which enables them to select the amount of regular deductions from their paycheck.
To access the new function, login to myUFL > My Self Service > Payroll and Compensation > Voluntary Deductions and enter the starting date, goal amount, and the amount of money to be deducted each paycheck. University Financial Services will apply the deduction to your oldest debt first. Return to this page to check the total running amount that has been deducted and stop the deductions at any time if needed.
2011 Davis Productivity Award winners announced
The Davis Productivity Awards, held annually to honor state government employees throughout Florida, has announced its winners for 2011, including the following teams from the University of Florida.
The teams from UF identified as 2011 winners for their “innovation, creativity, and smart work” are:
IFAS FP&O Controls Team, UF IFAS Facilities Planning and Operations
Developed and Implemented Energy Efficiency Strategies
Team Members: Adam Boudreaux, Joe Hayden, Jon Lanhart
Online W-2 Team, Joint effort by Office of the Vice President and Chief Financial Officer, Enterprise Systems, Office of Human Resource Services, College of Fine Arts, College of Liberal Arts and Science, College of Journalism and Communications, Institute of Food and Agricultural Sciences, College of Medicine, College of Law, Office of Student Financial Affairs
Certificate of Commendation
Implemented Online W-2s and Employee Year-End Statements
Team Members: Eric Davidson, Gary Grossheim, Greg McEachern, Jorge Lopez, Robert Freeman, Debra Staats, Diane Gebhardt, Donna Kolb, Elda Quijano, Jane Thomas, Kathleen Tillett, Linda Orfield, Lisa Hodges, Melita Reddish, Nelda Loper, Susan Luther, Vinita Varshney, Angela Gould, Cheryl Combs, Dianna Kish, Emilia Raskin, Jean Harris, Juli Carter, Melanie Hill, Nicole Garvey, Sally Harvin, Susan Hudson
Facilities Green Initiative Team, UF IFAS Facilities Planning and Operations
Certificate of Commendation
Streamlined Electronic Processes to Eliminate Paper Transactions
Team Members: Adam Boudreaux, Frank Tipton, Ronnie Cooper, Jennifer Otto, Sheri Munn
The awards program also recognizes individuals and work units that have adapted or implemented previous years’ award-winning achievements to create added value.
For more information about the Davis Productivity Awards program, please visit the Awards section of HRS’s web site or contact UF’s Agency Coordinator, Kenya Williams, at firstname.lastname@example.org or (352) 273-1761.
Congratulations to this year’s winners!
Florida Pension Plan/DROP Workshop to be offered as online broadcast
On April 12, UF employees can participate in the GET573 Florida Pension Plan/DROP Workshop from the convenience of their computers. The session will be broadcast live online from 9 to 11 a.m., enabling remote participants to watch the presentation and interact with the instructor electronically. Remote participants also will have access to the same handouts and course materials as those physically present at the event.
Those participating online will have the opportunity to complete a quick “Notice of Completion” to ensure their training records reflect their participation in the session. UF employees can register for the online version of this event via myUFL (My Self Service > Training and Development > Request Training Enrollment, search for course number GET573). Those wanting to participate remotely should enroll in the session designated “ONLINE.”
Maintenance scheduled for the myUFL system
Over the weekend of April 15 to 17, in preparation for May’s myUFL Financial Systems Upgrade, some technical maintenance will be performed on the myUFL system.
During this maintenance, student financials modules in the myUFL system will be unavailable from 5 p.m. on Friday, April 15, until an estimated time of 1 p.m. on Saturday, April 16. HR/payroll modules in the myUFL system will be unavailable on Saturday, April 16, but is expected to be available on or around 10 a.m. on Sunday, April 17.
On Monday, April 18, users are advised to clear their cache and cookies before using the myUFL system that morning. It also will be "normal" to experience some system slowness--for example, 20 to 30 seconds for a page to fully load.
Starting on Wednesday, April 20, if you are still experiencing any myUFL pages to load slowly (particularly in human resources or student modules), please contact the UF Computing Help Desk at (352) 392-4357 (HELP), so we may investigate and resolve.
HRS departmental phone numbers updated
Please note that several Human Resource Services departmental phone numbers have been changed to the office’s main switchboard, (352) 392-2HRS (2477).
The following numbers are no longer in service:
- (352) 392-1225 (University Benefits)
- (352) 392-1251 (Academic Personnel)
- (352) 392-4621 (Recruitment & Staffing)
- (352) 392-4941 (University Retirement)
- (352) 392-5732 (Central Leave Administration)
File 2010 flexible spending account claim forms by April 15
If you participated in a medical or dependent-care reimbursement account during 2010, your claims must be submitted to the People First Service Center by April 15, 2011. Claims may be made for money spent on medical or dependent-care expenses during 2010 and the grace period of January 1 through March 15, 2011. Please refer to the March 2011 issue of the InfoGator for details on how to file.
Reporting update provides important information for all myUFL reporting users
Take action NOW to be ready for the upgrade
Work is underway on the upgrade of the myUFL financial systems—which includes Enterprise Reporting and the UF Data Warehouse. In many cases, the reporting upgrade affects all reporting users—not just users of financial data. For details about what reporting users should know and do NOW to prepare for “go‐live” of the upgraded system, which will occur on May 10, please see the Reporting Update on the Upgrade web site. Links to instructions provided by Enterprise Systems are included. Questions? Please e‐mail MyUFL‐
New Salary Reduction Agreements available online
Separate Salary Reduction Agreement (SRA) forms for the Tax Deferred 403(b) and Roth 403(b) plans were recently created and may be found on the Forms section of HRS’s web site. Please note that submitting an SRA with the ORP-16 and ORP-16A is no longer necessary. Questions? Contact University Retirement at (352) 392-2HRS (2477).
Contributions to other retirement plans impact how much you can contribute to UF plans
Did you know that the IRS 415 limit (employer and employee contributions) is reduced dollar for dollar by any voluntary contribution you make to another 403(b), 401(k), Federal Thrift Savings, salary reduction SEP, or SIMPLE plan? Contributions to a 457 (Deferred Compensation) plan or to a traditional or Roth IRA do not affect the 415 limit. If you need assistance with your retirement planning, please contact University Retirement at (352) 392-2HRS (2477).
UF faculty and staff invited to participate in Gator CSA program
The Office of Sustainability will once again offer its Gator Community Supported Agriculture (CSA) program for the 2011-2012 growing season. The Gator CSA is a program in which local consumers become farm members by paying a given amount of money at the beginning of the season, either as a lump sum or as installments. The program runs approximately 32-36 weeks, from mid-October to June, and pickups will remain on Monday evenings. Spots will fill on a first come, first serve basis. For more information, please visit the Office of Sustainability’s web site.
Fulbright Day highlights global academic activities
Fulbright Day, held on Thursday, April 21, will feature workshops and panels for UF students and faculty on how to apply for Fulbright Program grants and international fellowships. In addition, information will be available about teaching, conducting research, and/or working in various regions of the world. Panels will be held from 11 a.m. to 5 p.m. in the J. Wayne Reitz Union, Rooms 361-363. For more information, please contact the International Center at email@example.com.
Applications for Prairie Project 2011 due April 8
Last August, the Prairie Project at UF drew together cohorts of faculty from diverse fields across the university to learn about environmental issues and sustainability. Based on a national program started at Emory University and endorsed by the Association for the Advancement of Sustainability in Higher Education (AASHE), the program kicked off with a multi-day workshop that provided the foundation for the development of new courses or course materials and to build a skill set for leaders in the effort to infuse sustainability concepts into university curricula across the institution. Faculty members are now able to apply for the 2011 program online. Applications are due by April 8.
Sustainable Products Trade Show slated for April 19
Faculty and staff are invited to participate in the University of Florida's Sixth Annual Sustainable Products Trade Show, to be held on April 19 from 10 a.m. to 2 p.m. in the Grand Ballroom of the Reitz Union. Learn more about UF’s commitment to sustainability and sustainable purchasing requirements for furniture, carpeting, computers, copiers, office supplies, lab supplies, and other products and manufacturing processes.
Free Windows 7 training available in April
UF Information Technology will host “Deployment Done Right,” a free three-day class by Microsoft Windows® deployment expert Rhonda Layfield, April 20 to 22, in Smathers 1-A. Participants will receive step-by-step guides to help them avoid the most common—and very time-consuming—mistakes. All class fees and materials are free of charge, but pre-registration is required. Anyone registering should have a basic understanding of networking and experience installing Microsoft operating systems. A working knowledge of a virtual environment (either HyperV or VMWare) is helpful but is not required. The instructor will be using VMWare Workstation for all demonstrations. Visit the UF IT web site’s Training section to view the class outline or for more information.
Faculty and staff eligible to receive discounts through Gator Perks program
Did you know that as a benefit of your employment with the University of Florida you can receive exclusive discounts from local and national vendors? The network provides discounts on the prices paid at local and national hotels; restaurants; theme parks; travel, fitness, and weight loss services; tax and legal services; insurance; pet supplies; and more. UF-affiliated participants include the College of Dentistry/Orthodontics, UF Plastic Surgery, the Department of Ophthalmology/ Eye Specialists at Hampton Oaks, the College of Veterinary Medicine, the Florida Museum of Natural History, and the University Press. Visit the Gator Perks section of HRS’s web site to see a list of vendors today!