Special deadlines for leave, class and comp transactions this month

Leave Administration encourages early time and leave entry throughout the holiday season. Please refer to the all-employee edition of the InfoGator for a helpful leave-entry and approval timeline.

Departments that plan to advertise a vacant position during December holidays will wish to plan ahead as well. Requests for new positions, approvals for updated positions, or updates due to FTE or department changes should be submitted to Classification and Compensation by 12 noon on December 20.  This will allow a day to review the request and another day for the update to process through GatorJobs.  

Reclassifications must be submitted to Classification and Compensation by 5 p.m. on December 10 to receive a December 24 effective date. Reclassifications received after December 10 will be effective January 7, 2011.

Due to the accelerated payroll schedule, pay changes for Special Pay Increases approved between December 16 and 23 will be processed retroactively on the payroll ending January 6, 2011.

Human Resource Services wishes you a happy holiday season!

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Vacation leave conversion slated for January 6

Please note that the vacation leave accrual for the December 24, 2010, to January 6, 2011, pay period also will be included in the conversion. The myUFL navigation to view your most recent vacation leave balance is as follows: My Self Service > Payroll and Compensation > View Leave History. Any vacation leave taken on or before January 6, 2011, must be reported in the Weekly Elapsed screen before the January 6, 2011, conversion. Vacation leave taken after January 6, 2011, should be reported after the conversion occurs.

Questions? Contact Leave Administration at (352) 392-2477or central-leave@ufl.edu.

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Enrollment underway for spring and summer GatorGradCare coverage

Students interested in spring-only or spring/summer coverage must log on to www.gatorgradcare.com to complete the enrollment process before January 30, 2011. Students can also adjust their current and dependent coverage during this enrollment period.  To make changes to current or dependent coverage, students can call the GA Benefits Office at (352) 392-0003 before January 30, 2011.

Please note:  Even if a graduate student is unsure about his or her graduate assistantship status, he or she must complete the GatorGradCare enrollment by the January 30 deadline. Eligible students are strongly encouraged to elect the spring/summer enrollment option. With this option, the student’s summer coverage can be based on his or her spring eligibility. This means as long as the student meets the eligibility criteria for GatorGradCare in the spring, he or she can maintain continuous coverage throughout the summer. This is only the case with the spring/summer option.

The GatorGradCare eligibility requirements, brochure, and other related information can be found on the GatorGradCare section of HRS’s web site. If you have any questions, please contact the GA Benefits Office at (352) 392-0003.

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Material and Supply Fee and Equipment Use Fee applications due in February

For more information, please see the November 16 DDD from Sheri Austin. To ensure your area has the information it needs to successfully manage the updates, please refer to the myUFL Toolkit. Please contact Stephanie Nielsen at (352) 392-2120 or snielsen@ufl.edu if you have any questions.

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©2010 University of Florida Office of Human Resource Services
The InfoGator for Department Administrators is a monthly e-publication produced by the University of Florida’s Office of Human Resource Services. It is distributed electronically to UF faculty and staff and is available online. Please direct questions or comments to its editor, Angie Brown; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request.