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UF supervisors: It's time to complete staff performance appraisals
Once again, it is time to issue annual performance appraisals for USPS and TEAMS employees. The evaluation period for all USPS and TEAMS employees is from March 1, 2008, through February 28, 2009, with appraisals completed by March 31, 2009. Annual performance appraisals are designed to summarize and document feedback given to employees throughout the year. Formal performance appraisals can affect various personnel-related actions; thus, supervisors should give priority to their completion.
When completing performance appraisals, supervisors should focus on job performance (an employee’s competence or ability to perform the job), and work-related behavior (the way in which the employee performs the job), using specific language and examples of work performance or behavior observed throughout the evaluative period. A few important reminders:
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Include UFID numbers and employees' complete and correct full names. Use proper first and last names with no nicknames to be clear about who is being evaluated.
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Use the online Performance Appraisal form for all non-exempt TEAMS and all USPS employees and a narrative document for exempt TEAMS.
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Employees must date documents when signing or indicate that they do not wish to sign.
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Appraisal ratings on forms must be in whole numbers.
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If an appraisal results in a less than satisfactory rating—an overall rating of "minimally achieves" or "below performance standards"—please contact the appropriate employee relations office prior to presenting to the employee. They can then assist you with appropriate documentation.
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The completed appraisal must be issued to the employee, signed, and dated by March 31, 2009.
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Employees in their probationary period of employment or who have been employed for fewer than 60 days do not need to be appraised.
Forms that are not fully or accurately completed will be returned to the department for corrections which could result in delayed processing. Questions about the UF performance appraisal process should be directed to Paulene Shindelbower, Employee Relations, at 392-6615. For other Employee Relations assistance, please call 392-4777- IFAS, 392-3786- Health Science Center, 392-2333- Physical Plant, or 392-6615- E&G and Auxiliaries.
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Retirement and financial planning series provides free workshops relevant to the current financial climate
The UF Retirement and Financial Planning Series offers a variety of workshops designed to offer insight and information that is especially relevant in the current financial climate. Seats are still available for Retirewise classes that focus on helping you achieve the retirement you want based on current
and future retirement trends.
GET033 Retirewise: Building the foundation
Friday, February 20, 10 a.m. to 12 noon, HRS Building, Room 120
GET034 Retirewise: Creating and protecting wealth
Friday, March 6, 10 a.m. to 12 noon, HRS Building, Room 120
GET035 Retirewise: Establishing your retirement income stream
Friday, March 20, 10 a.m. to 12 noon., HRS Building, Room 120
GET036 Retirewise: Making the most of what you have
Friday, March 27, 2 to 4 p.m., HRS Building, Room 120
Please refer to the Training and Development section of HRS’s web site to view the entire spring schedule. Register for these workshops via My Self Service in the myUFL System: my.ufl.edu, My Self Service, Training and Development, Request Training Enrollment, Search by Course Number.
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Double-deductions begin for nine- and ten-month employees
To ensure coverage for health, state life, optional, and supplemental insurance continues during the summer, nine- and ten-month employees will have double-deductions taken from their paychecks beginning with the February 13 paycheck and continuing through May 8. Normal payroll deductions will resume in September.
Nine- and ten-month employees whose pay will be interrupted during this period or who will terminate employment at the end of the spring semester should contact University Benefits and Retirement at (352) 392-2477 or benefits@ufl.edu.
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As UF continues to build its international reputation in today’s global and multicultural environment, communications issues have surged. Communicating effectively within the extensive cultural mix represented on campus can challenge faculty, staff, and students. The UF Institute on Intercultural Communication is conducting a survey to improve communication between UF faculty, staff, and students. The purpose of the study is to assess the needs and concerns of the three groups in various on-campus communication contexts and design effective strategies for addressing specific challenges identified in the survey. To participate in this 15-minute survey, please go to either the faculty or staff questionnaire. [back] UF employees experiencing a “qualifying status change” should contact University Benefits and Retirement as soon as possible to ensure their benefits are properly adjusted for the remainder of the plan year. Employees have only 31 days to make coverage changes after a qualifying event occurs.
Events that qualify an employee for a benefits status change are: If you need additional information or have any questions, please contact University Benefits and Retirement at (352) 392-2HRS (2477) or benefits@ufl.edu.
[back] Space is still available in spring workshops; visit my.ufl.edu, then sign on to My Self Service, Training and Development, Training and Development Home. Search for course numbers beginning with Pro3 to get started. Almost 250 people have completed at least one Pro3 certification since the series began in late 2006. Join us in congratulating those who have committed to improving their understanding of UF and its needs by participating in this training effort. View a listing of the certified participants.
[back] Participate in UF's Institute of Intercultural Communication online survey
Experiencing a work or life-event change?
Almost 250 people certified
During these difficult budget times, ensuring our knowledge and skills are in line with the university’s needs is even more important. Take time today to register for relevant Pro3 workshops—designed to cultivate the knowledge, skills, and behaviors required of successful administrative professionals at our institution.
Consultants available to help employees with financial planning
Investment company representatives are at the HRS Building, located at 903 W. University Avenue, on a regular basis. Please call for an appointment.
TIAA-CREF
Feb. 17-19: HRS Building, 903 West University Ave.
1-877-358-4221
Fidelity
February 25: HRS Building, 903 West University Ave.
February 11 & February 26: HSC, Room H-8 Communicore Building
1-800 841-3363 x73381 or
(239) 560-0701
AIG Retirement
Mondays
1-800-892-5558, x87260
ING
(352) 372-1802
MetLife
(352) 371-7638 or (352) 219-0835
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UF Faculty and Staff:
Get 2-for-1 tickets to the Gators vs. Alabama men’s basketball game!
Print this copy of the InfoGator and bring it and your Gator1 ID card to the Gator ticket office to redeem for 2-for-1 tickets to the Gator vs. Alabama men’s basketball game. The game is scheduled for Wednesday, February 18, at 7 p.m. at the O’Connell Center. The Gator ticket office is located at Ben Hill Griffin Stadium, gate 1. Ticket office hours are from 8:30 a.m. to 5:00 p.m., Monday through Friday. Offer is subject to availability.
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Foreign National employees: Look for 1042-S and employee year-end earnings statements by March 16
UF foreign national employees or nonresident aliens will receive their IRS 1042-S forms on or before March 16, 2009, since these employees have special withholding and reporting requirements with the IRS. Nonresident aliens receiving IRS 1042-S forms will not receive employee year-end earnings statements.
Employees should direct questions concerning their W-2, W-2C, 1042-S forms, and employee year-end earnings statements to University Tax Services at (352) 392-1324 or visit the website at University Tax Services, Finance and Accounting http://fa.ufl.edu/tax.
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Leave cash-outs
Faculty and staff with sick and vacation leave cash outs valued at $2000 become participants in the Retirement Special Pay Plan. This plan is mandatory, authorized by section 401(a) of the internal revenue code, which maximizes tax advantages to both the employee and the University. Once assets are deposited with Bencor—the plan administrator – the participant has several investment options, or the assets may be accessed by submitting a distribution request form. Since taking a distribution may have tax consequences, the University offers a “make whole” provision. Please visit our Special Pay Plan website for further information, or e-mail your questions to retirement@ufl.edu.
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Have you completed sexual harassment prevention training?
More than 7,000 employees have completed online training
As a way to increase awareness of University employees’ roles and responsibilities for keeping UF free from sexual harassment, the Office of Human Resource Services launched an online learning training course—“Preventing Sexual Harassment”—this past fall.
This “Preventing Sexual Harassment” online training course replaced training certification previously offered through sexual harassment conference attendance (Mini-Conference on Sexual Harassment, GET119).
Employees who had NOT previously attended the classroom training have been asked to complete the online “Preventing Sexual Harassment” training course. Since making the training available, more than 7,000 employees have successfully done so.
The online workshop is available to UF employees via the myUFL system. Under My Self Service, employees should select Training and Development. Once in the Training and Development section, they should select the “Preventing Sexual Harassment” training course listed under “Online Learning” to complete the course online.
If you have questions about the sexual harassment training, please contact UF Training and Organizational Development at training@ufl.edu. If you have a sexual harassment complaint or need assistance, please contact the EEO Office at (352) 273-1778.
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Flu shots available through the SHCC
Students, faculty, and staff can visit the Student Health Care Center on a walk-in basis to get a flu shot Monday through Friday from 8:00 to 11:30 a.m. or 1:00 to 4:00 p.m. The cost is $5 for students and $25 for faculty and staff.
©2009 University of Florida Office of Human Resource Services
The InfoGator is a monthly e-publication produced by the University of Florida’s Office of Human Resource Services. It is distributed electronically to UF faculty and staff and is available online. Please direct questions or comments to its editor, Angela Gould; Human Resource Services; P.O. Box 115006; (352) 392-4626; TDD 800-955-8771. The InfoGator is available in an alternative format upon request.
