Could you be reached in the event of an emergency?

The university is enhancing its emergency response efforts to better provide information, warnings, and security for its students, faculty, and staff. Personal cell phone, personal e-mail, and emergency contact information is being collected for campus emergency notification, preparation, and response. This information is protected from disclosure as a public record under an exception to the Florida public records law for security system plans. Additionally, those for whom a cell phone is provided will also receive text messages in the event of an emergency. For more information, please see the Emergency Notification Policy DDD.

This method of contacting you will be used in addition to existing methods, which include e-mails, news media and postings on the UF home page. In the event of an emergency, students, faculty, and staff should continue to monitor those as well.

Ensure that you can be reached if necessary. Submit your emergency contact information today by logging on to my.ufl.edu and navigating to My Account > Update Emergency Contact.

Important information regarding your W-2

Employees’ 2007 IRS Form W-2s will be distributed on January 30, 2008. The university will also provide Employee Year-End Earnings Statements, which are similar to the earnings statements that were issued by the Bureau of State Payrolls, prior to the university’s devolution from the State of Florida.

The earnings statements will assist employees in comparing the amounts on the W-2 form to the earnings, deductions, taxes, and net pay on their last biweekly earnings statement for 2007. It will also include other nontaxable items and the university’s contributions on behalf of the employees.

Employees may use the following calculation to match their calendar year-end gross earnings to their net pay as provided on the Employee Year-End Earnings Statements.

Nonresident aliens receiving IRS 1042-S forms will not receive Employee Year-End Earnings Statements.

Additional information about Employee Year-End Earnings Statements and 2007 W-2 forms may be found beginning on slide 8 of this online PowerPoint guide.

If you have questions or didn’t receive a 2007 W-2 form or an Employee Year-End Earnings Statement, please notify University Tax Services at 392-1324 or e-mail fa-tax-forms@admin.ufl.edu.

In preparation for the distribution of W-2s this month, please review your home and work addresses in the directory to ensure that they are accurate by completing the following steps:

Log on to the myUFL portal with your GatorLink username and password. (Call 392-HELP if you don’t know your GatorLink username or password.)

1. Click “My Account” in the myUFL systems menu.
2. Select “Update My Directory Profile.” Once you are on the Gatordex Self Service page, you may modify the appropriate address information by clicking on the orange hyperlinked text that reads “Addresses and Phone Numbers.”
3. To modify an address, select the radio button for Permanent Home Mailing Address and/or UF Business Mailing Address and hit submit. Make the necessary change, and hit submit again. 
• IMPORTANT NOTE: Foreign nationals are required to maintain a foreign address for tax purposes and therefore should not modify the Permanent Home Mailing Address which is reserved for the foreign address. Instead, the Local Home Mailing Address field should be used for the local address. Questions regarding foreign addresses or tax implications should be directed to the Tax Services Office at 392-1324.
4. If Permanent Home Mailing Address or UF Business Mailing Address is not available, you must add the address by clicking on “Add New Address and Related Phone Numbers” found in the menu options located at the top left of the page.
5. Fill in your updated address information and click “submit” at the bottom of the page to complete the address change.