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New, automated process for UF appointments

The recent departmental review and auto termination process for student assistant appointments was a huge success. Many departments requested a similar process for other types of appointments. As a result, we are pleased to provide an automated process for terminating courtesy faculty, OPS exempt and non-exempt, and lump sum payment appointments. This data will be made available Monday, July 7, 2008, for departmental administrators to identify appointments that should be terminated.

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Flextime scheduling available as a tool for UF departments

The University of Florida supports the concept and use of flexible scheduling of employee work hours. In establishing flextime, the department has the discretion to determine if staffing coverage is adequate and sufficient to meet the operating requirements of the department. Flextime should not cause a reduction in the levels of service presently being provided.

Flextime is a work option when an employee of the university works an approved alternate work schedule that enables completion of the traditional 40 hours per week in fewer or more than five full workdays. Flextime may include varying the time of day an employee works, the days of the week an employee works, or both. Departments must ensure that flextime is administered consistently and equitably within the department and that flextime arrangements conform to university policy and collective bargaining agreements.

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Gators going green
The Office of Sustainability has developed a program called the Green Team, which will create a network of volunteers in every college and unit to provide guidance and share best practices related to the implementation of sustainability initiatives within departments and across campus. You can view a list of participating departments online. Please, be sure that your department/unit has a Green Team Captain. They will coordinate with Anna Prizzia in the Office of Sustainability to establish a Green Team in your area.

Seats available in summer training workshops; register today!

Summer workshops, sponsored by Training and Organizational Development, are currently underway. Space is still available in many computer application workshops as well as in some of our other workshops, including management training and the Pro3 series. Visit myUFL today (then My Self Service, Training and Development, Request Training Enrollment) to see our online schedule, to check availability, and to register. Registration for fall workshops will open August 4. For more information, send an e-mail to training@ufl.edu.

Don't forget to read the regular edition of the InfoGator

As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month!

Is your department ready for a hurricane?

Retirement and financial planning seminars available for faculty and staff

Discover your leadership potential: Apply for Leadership Development at UF for 2008-09

Service Recognition Program web site updated

We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer.

Updated forms

• Commercial Motor Vehicle Operator Drug Testing Payment Authorization
• Commercial Motor Vehicle Operator Drug Request for Information
• Commercial Motor Vehicle Operator Drug Testing Incident Report

New forms

• N/A

This section will keep you updated on any instruction guides that have been updated for myUFL.

New Instruction Guides:

• Chartfields Toolkit
• UF Appointment Review File

Updated Instruction Guides:

• N/A