View Current InfoGator

Important information regarding distribution of W-2s

Employees’ 2007 IRS Form W-2s will be distributed from University Tax Services (Room 24, Tigert Hall) by January 30, 2008. Employees will also receive an Employee Year-End Earnings Statement.

Departmental payroll administrators must distribute the 2007 W-2s to employees on or before January 31, 2008. Mailed forms must be postmarked by January 31, 2008. W-2 forms that are returned by mail to departmental payroll administrators must be submitted to University Tax Services for safekeeping in compliance with IRS Regulations.

The earnings statements will assist employees in comparing the amounts on the W-2 form to the earnings, deductions, taxes, and net pay on their last biweekly earnings statement for 2007. It will also include other nontaxable items and the university’s contributions on behalf of the employees.

Employees may use the following calculation to match their calendar year-end gross earnings to their net pay as provided on the Employee Year-End Earnings Statements.

Nonresident aliens receiving IRS 1042-S forms will not receive Employee Year-End Earnings Statements.

Additional information about Employee Year-End Earnings Statements and 2007 W-2 forms may be found beginning on slide 8 of this online PowerPoint guide.

If you have questions or didn’t receive a 2007 W-2 form or an Employee Year-End Earnings Statement, please notify University Tax Services at 392-1324 or e-mail fa-tax-forms@admin.ufl.edu.

Visit the redesigned HRS web site today!

Human Resource Services has redesigned its web site to better serve your needs. The site launched January 21, 2008.

New features include:

• Improved navigability and readability
• Hiring Department Resources pages
• New pages such as Work/Life events, retirement information for retirees and new employees, and more

Please update any HR-related bookmarks you may have, and if your department's web site links to any items on the HRS web site, ensure that your links are up-to-date.

We hope you find this new site to be an improvement. We welcome your feedback, so please send comments or suggestions to the webmaster. We look forward to continuing to serve you.

Understanding leave balances and end-of-calendar-year balances

On the Payroll and Compensation homepage under My Self Service in the myUFL systems, the leave balances displayed for all prior pay periods in the 'View Paycheck' section get updated each pay period with current pay period leave balances, so it will appear that no leave is being accrued.

For an accurate view of prior pay period leave balances, please click on the ‘View Leave History’ link, which can also be found on the Payroll and Compensation homepage under My Self Service. An instruction guide for viewing leave balances is available.

Viewing calendar year-end leave balances
In the leave accrual screens (available to those with the roles UF_TL Approver or UF_TL Payroll Processor) under Benefits > Manage Leave Accruals > Review Accrual Balances, the "Earned Year-To-Date" field for the accrual date of January 10, 2008 will reflect leave accrued for the 12/28/07 - 01/10/08 pay period.  

Leave used and adjusted during this pay period will not be posted under the "Taken Year-To-Date" or "Adjusted Year-To-Date" fields; however, these leave transactions will be reflected in the "Carried over from previous year" field. With that in mind, the available balances are correct in the system.

Questions? Contact Leave Administration at 392-2477.

A schedule of paydays and critical dates for Fiscal Year
2008-2009 can be accessed on the Payroll, Finance and
Accounting web site.

The schedule includes Time & Labor deadlines as well as Human Resource Services' deadlines to assure that all supporting documents are received in time for approval for the next payday.

Don't forget to read the regular edition of the InfoGator

As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month!

Could you be reached in the event of an emergency?

Important: Update your address for W-2 Distribution

Verify your benefits deductions

We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark.

Updated forms:

• Background Screening Request Form

New forms

• N/A

Forms no longer in use

• N/A

This new section will keep you updated on any instruction guides that have been updated for myUFL.

New Instruction Guides:

• Changing between OPS Hourly and Student Assistant

Updated Instruction Guides:

• Reporting Pcard Transactions
• Changing Department ID
• Placing an Employee on a Leave of Absence