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Direct deposit form now part of new hire packet

The University of Florida currently has a direct deposit policy that states, “All employees, including temporary hires and non-work study students, are required to participate in the Direct Deposit Program as a condition of employment, regardless of date of hire.” Even with the policy, a significant number of paper paychecks are issued each pay cycle.

As a result of a recommendation by the University Cost Reduction and Efficiency Task Force, a new pay/debit card has been established as an option for employees that currently receive a paper paycheck. Current employees not enrolled in the Direct Deposit Program will have until May 1, 2008, to enroll. After May 1, any employee that has not enrolled in the Direct Deposit Program, or established a pay/debit card, will have their paycheck mailed to their home address.

In addition, beginning with the March 21–April 3, 2008, biweekly payroll, all departments will be required to submit the Direct Deposit form as part of the hire packet to Human Resource Services and Student Employment for new employees, instead of directing the form to University Payroll Services. This will align the process for entering the direct deposit information with the approval of the appointment.

For additional information, visit http://fa.ufl.edu/payroll/ or see this DDD memorandum.

Two new hire checklists are now available for your use and should replace the various hiring checklists that have been used in the past. Please ensure your college or department uses the following when completing new hire transactions: 

Checklist for Academic Personnel New Hires, Including OPS Faculty

and

Checklist for TEAMS and General/Student OPS New Hires

The Employee Education Program (EEP) is a popular benefit made available to eligible UF faculty and staff. The program covers the matriculation fees of up to six credit hours of covered college-level courses for eligible employees. To better inform supervisors, human resource administrators and academic department contacts regarding use of this program and the procedures and paperwork associated with participating in the EEP, the Office of Human Resource Services, in collaboration with the Registrar’s Office, will provide a short information session on Tuesday, April 1, 2008, from 1:30 p.m. to 3:00 p.m., in Room 120 at the HRS Building. The sessions will cover the following topics:

• Eligibility and approval process
• Department responsibilities and scheduling of courses
• Deadlines for submitting paperwork
• Financial obligations for students
• Participants' responsibilities
• Helpful contact information

To register now for this information session, log-in to myUFL and navigate to My Self Service > Training and Development. The course code for the information session is GET028 (Employee Education Prog. Info). For questions about this program, please contact Amanda Moore, Education Coordinator, at 273-1761 (SC 622-1761) or amanda-moore@ufl.edu.

Important information if you hire lab researchers

Environmental Health & Safety has compiled a "Welcome to Your New Lab" web page with links to important information about safety, policies, contact information, and more as your new hire begins their research.

Questions? Contact Environmental Health and Safety at 392-1591.

Visit the redesigned HRS web site today!

Human Resource Services has redesigned its web site to better serve your needs. The site launched January 21, 2008.

New features include:

• Improved navigability and readability
• Hiring Department Resources pages
• New pages such as Work/Life events, retirement information for retirees and new employees, and more

Please update any HR-related bookmarks you may have, and if your department's web site links to any items on the HRS web site, ensure that your links are up-to-date.

We hope you find this new site to be an improvement. We welcome your feedback, so please send comments or suggestions to the webmaster. We look forward to continuing to serve you.

Don't forget to read the regular edition of the InfoGator

As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month!

UF supervisors: It’s time to complete staff performance appraisals

Double-deductions begin for nine-and ten-month employees

New law requires limited use of Social Security numbers

We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark.

Updated forms:

• Performance Appraisal Form

New forms

• Checklist for TEAMS and General/Student OPS New Hires
• Checklist for Academic Personnel New Hires, Including OPS Faculty

Forms no longer in use

• N/A

This new section will keep you updated on any instruction guides that have been updated for myUFL.

New Instruction Guides:

• Changing between OPS Hourly and Student Assistant

Updated Instruction Guides:

• Time and Labor
• KK Budget Inquiry: Cash-based
• Entering Leave Using Weekly Elapsed Time
• Promoting, Demoting, and Changing Jobs within a Department
• Hiring at UF
• Providing Additional Pay