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Student assistant appointment and termination process changed An automated process for terminating student appointments will be made available this month to enable department administrators to identify student appointments that should be terminated at the end of the spring semester. An online screen available to departmental administrators will list their current STAS hourly appointments as well as the students' eligibility for summer STAS appointments. Departmental administrator will select the STAS appointments to be terminated at the end of the term, eliminating the need to enter an ePAF for each termination. Two other changes involve student work permits and hire paperwork. If a student remains eligible for a student assistant position and he or she continues to be employed in the same department, a work permit for summer employment will no longer be required. Departments also are no longer required to submit a copy of the hire paperwork for OPS employees who have been employed by the university in any capacity, including student assistants, within the past 12 months. These three changes will make the entire hire process more efficient and significantly reduce the workload for departmental administrators, students, and core HR offices. Please note that Federal Work-Study (FWSP) student appointments processes will remain the same. Critical dates for this new process are: Monday, April 21 Thursday, May 8 Friday, May 9 Monday, May 12 To assist with this process, an instructional guide is available. As always, changes to appointments may be accomplished through ePAF. Please contact Student Employment at (352) 392-0296 or student_employment@sfa.ufl.edu if you have any questions. |
Employees must report 2007-08 compensatory leave use by May 25 The 2007-08 fiscal year-end overtime and special compensatory leave cashout will occur during the May 16 to May 29 pay period for the pay date of Friday, June 6, 2008. Regular compensatory leave balances are retained. In keeping with past practice, departments are encouraged to require employees to use accrued compensatory leave prior to the cashout to minimize compensatory leave cashout payments. Supervisors may require the use of compensatory leave prior to approving the use of vacation.
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Summer enrollment now open for GatorGradCare Enrollment is now open for summer-only coverage under GatorGradCare and runs through May 16. Summer-only coverage begins on May 16, 2008, and ends on August 15, 2008. Summer-only coverage is for students who did not enroll in annual or spring/summer coverage for the 2007-2008 academic year. Students must meet the GatorGradCare eligibility requirements in order to enroll in summer-only coverage. Students interested in summer-only coverage must log on to www.gatorgradcare.com and select the “Enroll Online” tab to complete the enrollment process before May 16, 2008. Graduate students who meet the eligibility requirements may also enroll in GatorGradCare plans for the 2008-2009 academic year now through September 14, 2008. The coverage terms available during this enrollment period are the following:
Students interested in annual, fall only, or fall/spring coverage must log on to www.gatorgradcare.com and select the “Enroll Online” tab to complete the enrollment process before September 14, 2008. The GatorGradCare eligibility requirements, brochure, and other related information can be found at http://www.hr.ufl.edu/benefits/gatorgradcare/default.asp. If you have any questions about GatorGradCare, please contact the GA Benefits Office at 352-392-0003. |
GatorGradCare annual or spring/summer enrollees eligible to use the SHCC during summer Graduate students who are not registered for courses during the summer and are enrolled in annual or spring/summer coverage together under GatorGradCare may still use the Student Health Care Center during the summer months. Graduate students falling into this category have the following two options in order to utilize the Student Health Care Center during the summer months: 1. The GatorGradCare graduate student with annual or spring/summer coverage may pay the summer health fee, which covers office visits and use of the Student Health Care Center Pharmacy. The health fee cost for the summer are as follows:
The health fee is paid directly to the Student Health Care Center. The graduate student’s office visit would be covered by this health fee. Once the health fee is paid, the Student Health Care Center benefits under GatorGradCare would be in place. A description of these benefits can be found on page 8 of the GatorGradCare brochure or by calling Student Resources at 1-800-996-4698. If a GatorGradCare graduate student has purchased coverage for a spouse or domestic partner, then both the graduate student and the spouse or domestic partner would have to pay the health fee in order for the spouse or domestic partner to be seen at the Student Health Care Center. 2. The GatorGradCare graduate student with annual or spring/summer coverage may be seen at the Student Health Care Center without paying the summer health fee. The Student Health Care Center benefits under GatorGradCare would be in place. A description of these benefits can be found on page 8 of the GatorGradCare brochure or by calling Student Resources at 1-800-996-4698. An additional $60 fee will be added to the graduate student’s total bill. This will make the student’s 20 percent coinsurance amount slightly higher. Example: If a student’s total bill was regularly $100, the student would pay 20 percent, which equals $20. However, an additional $60 will be added to the total bill per visit. So, the total is now $160. The student will pay 20 percent of $160, which equals $32. The GatorGradCare graduate student with annual or spring/summer coverage may also use the Student Health Care Center Pharmacy without paying the summer health fee. An additional $10 fee will be added to the cost of the prescription. The student would still pay the appropriate copay under GatorGradCare for the prescription. Students will only notice this extra fee if the cost of the prescription was usually less than the $10 minimum copay. This is not an option for spouses or domestic partners covered under GatorGradCare. These options do not apply to students who are registered for summer classes and are covered under GatorGradCare. |
Reminder from University Retirement FICA Alternative reminder |
Don't forget to read the regular edition of the InfoGator As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month! Emergency test planned for April 18Part-time employees' health insurance premiums and UF contributions to increase in JuneLapse in summer deductions for UF-sponsored plans does not impact coverage |
We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark. Updated forms: New forms
Forms no longer in use
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This new section will keep you updated on any instruction guides that have been updated for myUFL. New Instruction Guides: Updated Instruction Guides: |
