Student assistant appointment and termination process changed

An automated process for terminating student appointments will be made available this month to enable department administrators to identify student appointments that should be terminated at the end of the spring semester.

An online screen available to departmental administrators will list their current STAS hourly appointments as well as the students' eligibility for summer STAS appointments. Departmental administrator will select the STAS appointments to be terminated at the end of the term, eliminating the need to enter an ePAF for each termination.

Two other changes involve student work permits and hire paperwork. If a student remains eligible for a student assistant position and he or she continues to be employed in the same department, a work permit for summer employment will no longer be required. Departments also are no longer required to submit a copy of the hire paperwork for OPS employees who have been employed by the university in any capacity, including student assistants, within the past 12 months.

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Employees must report 2007-08 compensatory leave use by May 25

The 2007-08 fiscal year-end overtime and special compensatory leave cashout will occur during the May 16 to May 29 pay period for the pay date of Friday, June 6, 2008. Regular compensatory leave balances are retained.

In keeping with past practice, departments are encouraged to require employees to use accrued compensatory leave prior to the cashout to minimize compensatory leave cashout payments. Supervisors may require the use of compensatory leave prior to approving the use of vacation.

May 15 is the deadline for employees to "swap out" overtime and special compensatory leave for prior use of vacation or other leaves, or to otherwise use these compensatory leaves retroactively. The Time & Labor entries must be entered and approved by the end of the May 2 to May 15 pay period so that they can be processed on the accrual for May 15. After that, it is too late and will cause the negative balance/paid twice situation.

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Summer enrollment now open for GatorGradCare

Enrollment is now open for summer-only coverage under GatorGradCare and runs through May 16. Summer-only coverage begins on May 16, 2008, and ends on August 15, 2008. Summer-only coverage is for students who did not enroll in annual or spring/summer coverage for the 2007-2008 academic year. Students must meet the GatorGradCare eligibility requirements in order to enroll in summer-only coverage. Students interested in summer-only coverage must log on to www.gatorgradcare.com and select the “Enroll Online” tab to complete the enrollment process before May 16, 2008.

Graduate students who meet the eligibility requirements may also enroll in GatorGradCare plans for the 2008-2009 academic year now through September 14, 2008. The coverage terms available during this enrollment period are the following:

Annual: August 16, 2008 – August 15, 2009
Fall Only: August 16, 2008 – December 31, 2008
Fall/Spring: August 16, 2008 – May 15, 2009

Students interested in annual, fall only, or fall/spring coverage must log on to www.gatorgradcare.com and select the “Enroll Online” tab to complete the enrollment process before September 14, 2008.

The GatorGradCare eligibility requirements, brochure, and other related information can be found at http://www.hr.ufl.edu/benefits/gatorgradcare/default.asp. If you have any questions about GatorGradCare, please contact the GA Benefits Office at 352-392-0003.

GatorGradCare annual or spring/summer enrollees eligible to use the SHCC during summer

Graduate students who are not registered for courses during the summer and are enrolled in annual or spring/summer coverage together under GatorGradCare may still use the Student Health Care Center during the summer months. Graduate students falling into this category have the following two options in order to utilize the Student Health Care Center during the summer months:

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Reminder from University Retirement

FICA Alternative reminder
Remember that all FICA Alternative eligible jobs, including those with zero compensation, must be terminated before the participant may request a distribution of his or her FICA Alternative funds.

Don't forget to read the regular edition of the InfoGator

As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month!

Emergency test planned for April 18

Part-time employees' health insurance premiums and UF contributions to increase in June

Lapse in summer deductions for UF-sponsored plans does not impact coverage

Recently updated forms on the HRS web site

We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark.

Updated forms:

New forms

Forms no longer in use

Recently updated myUFL Toolkit Instruction Guides

This new section will keep you updated on any instruction guides that have been updated for myUFL.

New Instruction Guides:

Managing Student Job Appointments (Summer 2008)

Updated Instruction Guides:

Creating an Expense to Revenue Voucher

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