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2007 Open Enrollment is around the corner; stay informed through the Open Enrollment web site

Visit the Open Enrollment web site to learn how you can access, enroll, or make changes to your benefits; review 2008 plan highlights; find available Open Enrollment information sessions; and make note of any important mailings or dates.

Open Enrollment is the only period during which changes to pre-tax employee benefits can be made unless you have a qualifying event (e.g., change in marital status, birth, adoption). Any changes made to elections during Open Enrollment will be effective January 1, 2008.

A Benefits Fair will be held on October 1, from 9 a.m. to 4 p.m., and October 2, from 9 a.m. to 2 p.m., in the J. Wayne Reitz Union’s Grand Ballroom. Representatives from insurance and retirement vendors will be available to answer questions about a variety of benefits, and attendees may register for a chance to win prizes.

Questions? Stop by University Benefits and Retirement at the HRS Building, 903 West University Avenue; visit your nearest HRS satellite office; call us at 392-2HRS (SC 622-2477); or e-mail benefits@ufl.edu.

Fellowship appointments may now be submitted via ePAF

Pre/Post-Doctoral Fellowship appointments may now be entered through ePAF for all hires and terminations. View the instruction guide on hiring fellows in ePAF for step-by-step instructions on the new process. Changes and corrections to existing appointments or payments should be forwarded to the Academic Personnel Office on the Pre/Post Doctoral Fellowship Form.

As with all HR transactions, appropriate paperwork is still required and will need to be submitted to the Academic Personnel Office.

Please contact the Academic Personnel Office at 392-1251 for more information.

Nomination period for Superior Accomplishment Awards is underway

Do you know a UF staff or faculty who makes the extra effort to succeed? Why not nominate him or her for a Superior Accomplishment Award?

The University of Florida’s 2008 Superior Accomplishment Awards nomination period runs from September 14 through October 31, 2007. Eligible for nomination are Academic Personnel, TEAMS employees, and USPS employees.

This awards program honors faculty and staff members who contribute outstanding and meritorious service in their fields or to the university. It also seeks to recognize those employees who have made exceptional contributions to the University of Florida’s efficiency and economy or to the quality of life provided to students and employees.

Superior Accomplishment Awards are presented each spring semester for the period covering the previous academic year. The 2008 awards honor work done between August 1, 2006, and July 31, 2007. Awards are given in the following six categories, first at the divisional level and then at the university level:

• Clerical/Office Support
• Support Service
• Scientific/Technical
• Administrative/Supervisory
• Administrative/Professional
• Academic Personnel

Division-level winners each receive $200 along with a certificate of appreciation and university memento. Each division winner then is eligible to be selected for one of six university-level awards of $2,000 each or one of eight $1,000 awards sponsored by The Gabor Agency (four awards) and HRH of Gainesville Inc. (four awards). In addition, each of the six university-level winners and his or her guest will be invited to attend a University of Florida football game in the President’s Box next season.

For additional information about the Superior Accomplishment Awards program, nomination criteria, and nomination forms, please visit the awards’ web site at http://www.hr.ufl.edu/saa or contact your divisional committee chairperson listed below. The divisional award committees are responsible for the nomination processes and for winner selections in their divisions. Self-nominations are not accepted.

DIVISION 1 – All departments, divisions, and units under the Office of the President, Office of Human Resource Services, the Office of Research and Graduate Programs, the Office of the General Counsel, and the Office of University Relations as well as all UF departments, divisions, and units under the Vice President for Development and Alumni Affairs (UFF)
Contact: Melissa Orth, 249 Tigert Hall, P.O. Box 113157, 392-4574, Fax 846-3124, maorth@ufl.edu

DIVISION 3 – All schools, colleges, departments, and units under the Office of the Provost and Vice President for Academic Affairs
Contact: Elaine Green, 1403 Norman Hall, P.O. Box 117047, 392-0723 ext. 223, Fax 392-5929, egreen@coe.ufl.edu

DIVISION 4 – All schools, departments, and units under the Vice President for Agriculture and Natural Resources (IFAS)
Contact: Dr. Kevin Folta, 1301 Fifield Hall, P.O. Box 110690, 392-1928, Fax 392-5653, kfolta@ufl.edu

DIVISION 5 – All colleges, departments, and units under the Vice President for Health Affairs (Health Science Center to include Vet Med)
Contact: Louise Brophy, G1008c JHMHC, P.O. Box 100014, 273-5076, Fax 273-5334, mab@dean.med.ufl.edu

DIVISION 6 – All departments and units under the Vice President for Student Affairs
Contact: Myra Morgan, 155 Tigert Hall, P.O. Box 113250, 392-1265 x401, Fax 392-7301, myram@ufl.edu

DIVISION 7 – All departments, divisions, and units under the Vice President for Finance and Administration
Contact: Todd Morrone, Building 104, P.O. Box 112195, 392-1591 x260, Fax 392-3414, tmorrone@ehs.ufl.edu

UNIVERSITY COMMITTEE CHAIR – Jerry Kidney, gkidney@vpha.health.ufl.edu

COMMITTEE LIAISON - Kevin L. Clarke, Employee Relations, Office of Human Resources, P.O. Box 110281, 392-4777, kevin-clarke@ufl.edu

UF’s Superior Accomplishment Awards program was developed to recognize deserving university employees and is coordinated by the Office of Human Resource Services. The success of this program depends on all of our participation as we seek to express appreciation for exceptional employees and their superior accomplishments.

For more information, please visit the award's web site or contact Kevin Clarke at 392-4777 (SC 622-4777).

Don't forget to read the regular edition of the InfoGator

As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month!

Important Open Enrollment articles and news

New domestic violence leave policy introduced

2008 Prudential Financial Davis Productivity Awards: Online nomination forms due September 28

New, earlier application deadline for HEO is November 1; information session to be offered

We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark.

Updated forms:

• Notice of Appointment

New forms

• Post-/Pre-Doctoral Fellowship Form

Forms no longer in use

• N/A