May 2007 InfoGator for Department Administrators

Terminating student employees and OPS staff in ePAF

When approving an ePAF, please check Job Data to ensure you are not duplicating a prior action. Terminations for student employees and OPS staff no longer go through the core offices for approval. When Level 1 has approved the ePAF, the termination is entered directly into Job Data. If you approve an ePAF for an action that has already been approved in the system, an error will occur that has to be manually reviewed and corrected.

Employees must report 2006-07 compensatory leave by May 27

All special and overtime compensatory leave on balance as of May 17 will be cashed out during the pay period ending May 31, 2007. Overtime and special compensatory leave earned after May 18 will be part of the 2007-08 fiscal year balances.

In keeping with past practice, departments are encouraged to require employees to use accrued compensatory leave prior to the cash out to minimize compensatory leave cash-out payments.

Employees may use overtime and special compensatory leave through the end of the fiscal year (June 30), but it must be entered by 5 p.m., Sunday, May 27. Any overtime or special compensatory leave not reported and/or used after May 27 will be cashed out automatically by Payroll Services.

It is, therefore, imperative that no overtime or special compensatory leave usage be entered into the system after May 28 (once the compensatory leave balances are "pulled" to determine cash-out amounts) to ensure employees are not paid twice—once from the cash out and once from using the leave—which will cause a negative overtime or special compensatory leave balance. This also applies to altering compensatory leave usage reflected in previous pay periods. If compensatory leave is entered incorrectly, it should be deleted.

Both “Leave Accruals, Usage and Balances by Pay Period, Department” and the Leave Accruals, Usage, and Balances by Pay Period, Department – COMP ONLY” reports are available in Enterprise Reporting that will indicate those employees who have accrued compensatory leave. To access these reports, you must have the security role of UF_ER_HRPR_BEN_LEAVE.

The navigation to these reports is Enterprise Reporting > Human Resources Information > Benefits Information > Leave. Please note that you may select more than one department by holding the “CTRL” key while selecting appropriate departments.

Questions? Contact Central Leave Administration at 392-5732 (SC 622-5732) or central-leave@ufl.edu.

Lunch and Learn workshops promote healthy living to employees

Take advantage of the “Healthy Living Lunch and Learn” program from Healthy Gators 2010. These workshops can help members of your UF department, college, or organization adopt a healthier lifestyle.

Workshops may be customized to fit the needs, objectives, and timeframes of your group. Possible workshops include stress management, fitness, and weight management. The program is open to all University of Florida faculty and staff and is sponsored by Healthy Gators 2010 and Living Well.

Contact Living Well Director Cassie Howard at 392-8740, ext. 1, or choward@hhp.ufl.edu, to schedule a program.

Don't forget to read the regular edition of the InfoGator

As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month!

Consultants available to discuss retirement planning options

Apply for state adoption benefit by the end of this month

Use your 2006-07 personal days by July 12!

Employee Education Program participants may now register online

Summer is a great time to attend training workshops!

Recently updated forms on the HRS web site

This new section of the InfoGator for Department Administrators will highlight recently updated forms on the HRS web site. We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark. As of August 1, 2007, staff should be using forms with the new UF wordmark only.

Updated forms:

New forms

Forms no longer in use

BACK TO TOP