| InfoGator for Department Administrators Archives |
Contact |
HR Home |
| Print the InfoGator |
|
 |
Review Job Data in advance of initiating or approving ePAF actions When initiating or approving an ePAF action, please first refer to Job Data to confirm that other actions have not been entered that could affect the intended action to be entered. While this review is most important for terminations involving student assistants, work study students, and regular OPS staff, the same practice is highly recommended for all ePAF actions.
When a duplicate ePAF is approved for an action that has already executed in the system, an error will occur which has to be manually reviewed and corrected and could hold up other ePAF activity for that employee in the interim. |
Departments can save money by advertising in The Chronicle of Higher Education The university has renegotiated a centralized contract for recruitment advertising with The Chronicle of Higher Education. The newly established contract will provide up to a 20 percent discount for all print display ads and an unlimited amount of web-only ads. A profile of UF also will be available for job-seekers to find out more about the university. The new contract represents significant savings on both print and web ads. For academic positions, departments will continue to work directly with The Chronicle when placing their ads. Departments simply need to identify themselves as being part of the University of Florida to take advantage of the savings. For staff positions, Recruitment and Staffing will continue to draft the advertisements, obtain quotes, and place the advertisements on the departments' behalf. When placing either a print or electronic advertisement, departments should include the following equal employment opportunity statement: "The University of Florida is an equal employment opportunity employer." Last year, the contract with The Chronicle of Higher Education helped UF save over $80,000 in advertising expenditures. Please refer to the "Outside Advertising" section of our web site, http://www.hr.ufl.edu/managers/advertising.htm, for a list of key information that should be included in advertisements. If you have any questions about the new contract or advertisement placement please contact Donna Burdge, Associate Director for Recruitment and Staffing, at 392-2HRS (392-2477). |
Important reminders about retirement plans OPS (non-student) employees will be enrolled in the FICA Alternative Plan upon hire. Please remind the appropriate personnel in your department that OPS employees must be terminated via an ePAF in Job Data before a FICA Alternative distribution request can be submitted to Bencor. Employees who are separating from the university and receiving sick or vacation leave payments of $2,000 or more will be automatically enrolled in the Special Pay Plan. Terminations should be processed in the first biweekly pay period following the termination date; the cashout should be initiated by the department after the termination appears in Job Data. Questions? Contact University Retirement at 392-2HRS (392-2477), or email retirement@ufl.edu. |
New procedure for Florida Retirement System ORP-16 forms In the past, many departments have required new faculty and TEAMS-A staff to complete an ORP-16 form (retirement plan selection) as part of the New Hire packet. Please discontinue this practice. Effective immediately, University Benefits and Retirement is asking departments to discard all ORP-16 forms. In its place, each department should provide a Retirement Plan Statement. This statement includes a brief summary of the three available retirement plans, as well as an acknowledgement from employees that they are aware they must contact the UF Retirement office within 90 calendar days of their hire date. The signed and dated Retirement Plan Statement should be forwarded by the department to the UF Retirement office, PO Box 115005, upon completion. Questions? Contact University Retirement at 392-2HRS (392-2477), or email retirement@ufl.edu.
|
Don't forget to read the regular edition of the InfoGator As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month! Plan now for retirement: Know your options Use your 2006-07 personal days by July 12 Experiencing a work or life-event status change? Employee Education Program information session offered in July |
This new section of the InfoGator for Department Administrators will highlight recently updated forms on the HRS web site. We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark. As of August 31, 2007, staff should be using forms with the new UF wordmark only. Updated forms:
New forms Forms no longer in use
|
