August 2007 InfoGator for Department Administrators

Tenure, permanent status, and promotion workshops for faculty and staff

Academic Personnel will be holding workshops to help faculty and staff prepare for tenure/promotion packets and the university evaluation process for 2007-2008.

We encourage new hires, faculty who will be submitting packets, staff who will be assisting with the preparation of packets this fall, members of this year's college/unit review boards, and other interested faculty who may be going through the process in the near future to attend one of these sessions:

Tuesday, September 11, 2:00 p.m. to 3:30 p.m., Reitz Union, Room 282
Tuesday, September 18, 10:00 a.m. to 11:30 a.m., Reitz Union, Room 282

To sign up for one of these sessions, please call (352) 392-2404, or email Janet Malphurs at jmmalph@ufl.edu.

Important reminders from University Retirement

Please remember to include the Retirement Plan Statement in New Hire packets. The new staff member should review the information and sign the statement. Please forward signed forms to UF Retirement, P.O. Box 115005.
Please remind your payroll administrators that they are responsible for initiating leave cash outs. This should be done in the first full biweekly pay period following the termination date for employees separating from the university. The entire process takes approximately six weeks. An explanation of the Special Pay Plan should be provided to the departing staff member as indicated on the Employee Exit Checklist. More information about the Special Pay Plan can be found at www.hr.ufl.edu/benefits/specialpayplan.htm.

Baby Gator now accepting applications for Pre-Kindergarten/VPK classes

Baby Gator Child Development and Research Center at UF is now accepting applications for its Future Gators classroom. Enrollment in Future Gators includes participation in the Florida Voluntary Pre-Kindergarten (VPK) program. VPK encompasses 540 hours of kindergarten preparation overseen by well-qualified, degreed teachers in a warm, nurturing, developmentally appropriate environment. Voluntary Pre-Kindergarten hours are supported by the state of Florida and offered to families at no cost.

Baby Gator classes are offered Monday through Friday, 7:30 a.m. to 5:30 p.m. Children must have a parent or guardian associated with UF as a student, staff, or faculty member.

If you have questions or wish to enroll, please contact Lisa Roberts at lroberts@ufl.edu. Enrollment is limited.

Recycling survey: Help UF work towards zero waste goal

The recycling program at UF is part of a comprehensive initiative to address waste issues at UF. Motivated by President Machen’s goal of creating Zero Waste by 2015, the Office of Sustainability is conducting a survey of faculty and staff to help guide the direction of recycling campaigns at UF. This online survey is designed to gather information on how employees feel about departmental recycling on campus and should only take about 5 minutes to complete. Take the survey now.

Your participation is voluntary, and your answers will be kept confidential. If you have any questions, please contact Anna Prizzia at 392-7578 or aprizzia@ufl.edu.

Don't forget to read the regular edition of the InfoGator

As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month!

Important: Update your address for Open Enrollment

Save the date: Benefits Fair and new dates for Open Enrollment

2008 Prudential Financial Davis Productivity Awards: Online nomination forms due September 28

Recently updated forms on the HRS web site

We encourage you to always check the HRS web site forms page for the most current forms rather than saving forms to your computer. HRS is in the process of updating all forms on our web site to reflect the new UF wordmark.

Updated forms:

New forms

Checklist for OPS Faculty

Forms no longer in use

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