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Open Enrollment begins next week: Read the Open Enrollment and Benefits articles in the regular edition of the InfoGator Benefits Open Enrollment kicks off September 19 Enrollment process varies for state- and UF-sponsored plans Open Enrollment for Long Term Disability and 2007 plan changes Direct Assignment/Reimbursement dental plan with Eagles - available during open enrollment Sick Leave Pool Open Enrollment opens October 1
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GatorJobs training underway; important dates to know GatorJobs training has officially begun. Classes are filling up and we anticipate training more than 1,000 staff members. A list of classes can be found on the GatorJobs information page.
Important security issues:
Beginning September 18, DSAs can request GatorJobs security for people in their departments. The deadline to request security access is October 6. If you miss this deadline, security will be assigned after October 16 based on the date it was requested.
Critical dates that coincide with the launch of GatorJobs on October 16: As a department Originator or Level 1, please pay close attention to October 6. Not only will that day be the LAST day which you will be able to post in eRecruit, but it will also be the last day you will be able to edit any existing requisitions. At that time, you will be able to VIEW ONLY your existing requisitions. However, you will still be able to edit your recruitment steps and close your positions up until December 16. After December 16, you will not have any access to requisitions or applicants in eRecruit. We would like to "carry over" as few active recruitments from eRecruit to GatorJobs. Therefore, there has and continues to be a strong effort to conclude and/or close any positions in eRecruit prior to October 6.
October 16 To learn more about GatorJobs, including an opportunity to view screen shots that preview the system, please visit www.hr.ufl.edu/GatorJobs. Questions? Please contact Donna Burdge, Associate Director for Recruitment and Staffing, at burdge@ufl.edu
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Nomination period for Superior Accomplishment Awards is September 15 - October 31 The University of Florida’s 2007 Superior Accomplishment Awards nomination period will end October 31, 2006. Eligible for nomination are Academic Personnel, TEAMS employees, and USPS employees. This awards program honors faculty and staff members who contribute outstanding and meritorious service in their fields or to the university. It also seeks to recognize those employees who have made exceptional contributions to UF’s efficiency and economy or to the quality of life provided to students and employees. Superior Accomplishment Awards are presented each spring semester for the period covering the previous academic year. The 2007 awards honor work done between August 1, 2005, and July 31, 2006. Awards are given in the following six categories, first at the divisional level and then at the university level: Clerical/Office Support, Support Service, Scientific/Technical, Administrative/Supervisory, Administrative/Professional, and Academic Personnel. Division-level winners each receive $200 along with a certificate of appreciation and a memento coffee mug. Each division winner is eligible to be selected for one of six $2,000 university-level awards or one of eight $500 awards sponsored by The Gabor Agency (four awards) and HRH of Gainesville Inc. (four awards). Nominations should be forwarded to the chairperson of the appropriate divisional committee no later than Tuesday, October 31. The divisions are as follows: DIVISION 1 – All departments, divisions, and units under the Office of the President, the Office of Research and Graduate Programs, the Office of the General Counsel and the Office of Public Relations as well as all UF departments, divisions, and units under the Vice President for Development and Alumni Affairs (UF Foundation) DIVISION 3 – All schools, colleges, departments, and units under the Office of the Provost and Vice President for Academic Affairs DIVISION 4 – All schools, departments, and units under the Vice President for Agriculture and Natural Resources (IFAS) DIVISION 6 – All departments and units under the Vice President for Student Affairs DIVISION 7 – All departments, divisions, and units under the Vice President for Finance and Administration and the Vice President for Human Resource Services UF’s Superior Accomplishment Awards program was developed to recognize deserving university employees and is coordinated by the Office of Human Resource Services. The success of this program depends on all of our participation as we seek to express appreciation for exceptional employees and their superior accomplishments. For more information, please visit the award's web site or contact Kevin Clarke at 392-4777 (SC 622-4777).
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Leave Reports in Enterprise Reporting In the month of August, substantial changes were made to improve the performance and the effectiveness of the following leave reports in Enterprise Reporting:
The implemented upgrades drastically reduce the time it takes to create a leave report as stated above and allow leave information to be generated for multiple departments on one report, where this was not possible prior to these improvements. Additionally, these reports are easier to read since they only display an employee’s beginning balance, hours earned, hours used, hours adjusted, and ending balance for a pay period, contrary to the previous “year to date” format. The navigation to these reports is Enterprise Reporting > Accessing Reporting > Human Resources Information > Benefit Information > Leave. If you are not able to access these reports, please consult with your departmental security administrator for the UF_ER_HRPR_Ben_Leave and UF_ER_UER roles.
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| Time and Labor Data Since the implementation of ePAF, the Time and Labor Data page (under Workforce Administration) was temporarily inaccessible. This changed on August 18, 2006. Those who have the appropriate security role, including the departmental payroll processors, should be able to view employees’ time and labor information once again. If a change needs to be made, a request must be submitted through ePAF. The navigation is Workforce Administration > Job Data > Employment Data > Time Reporter Data. This page allows departments to review an employee’s time and labor information such as how an employee is compensated for overtime; how the employee is set up for reporting time; and if the employee is still in the "dynamic group". |
| 2006 Education Celebration nominations due September 15
Florida Blue Key is seeking nominations from members of the UF administration, faculty, and/or staff for the 2006 Education Celebration, set to take place on Wednesday, September 27, from 12 p.m.- 2 p.m. at the Keene Faculty Center. The Education Celebration is an annual Homecoming event that recognizes distinguished faculty members who are nominated by their peers through a formal nomination process and then reviewed by a selection committee. Dr. Jimmy Cheek, Senior Vice President of Agriculture and Natural Resources, will be speaking and presenting the awards. Additionally, a complimentary lunch with refreshments will be served to any member of the administration, faculty, or staff who attends. Nominations may come from any college but must be approved by your respective college's dean or a university vice president. All nominations and supporting materials will be due by Friday, September 15, at 4 p.m. in the Florida Blue Key Office, 312 J. Wayne Reitz Union. For further inquiries, please review the introductory letter and nomination form, or contact Kate Wallace.
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Make sure to read these important articles in the regular edition of the InfoGator: As an administrator in your department, you have an important role to play in ensuring your employees are up to date about HR-related issues that affect them. Please make sure to review and ensure they see the following articles in the regular edition of the InfoGator, which was distributed earlier this month! Benefits and Open Enrollment Special Edition articles Retirement Special Pay Plan coming soon – educational sessions being held UF to close on Friday, October 6, 2006 for Homecoming Sick Leave Pool Open Enrollment opens October 1
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