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Successful launch of ePAF currently underwayIn response to the campus-wide need for a streamlined approach to data-entry, Human Resource Services has introduced a series of new electronic Personnel Action Forms (ePAFs). The ePAFs replace the current myUFL practices by providing a more intuitive format of data entry on fewer pages.
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Compensatory leave cash-out must be entered by May 28All special and overtime compensatory leave on balance as of May 18 will be cashed out during the pay period ending June 1, 2006. Overtime and special compensatory leave earned after May 18 will be part of the 2006-07 fiscal year balances.
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Summer student employees may need reclassification in MayStudents currently working in your department may be classified as FICA-exempt employees through May 18, 2006, at which time departments will need to determine if those employees are eligible to continue in a FICA-exempt student status or need to be changed to OPS via an ePAF. If you have students that will be working in your department for the summer term, you will need to refer to the student’s work permit to determine which Salary Administration Plan to use for your job action. Students can obtain a work permit from Student Employment at S107 Criser Hall, or your department can request one by calling 392-0296. Students not eligible to receive a work permit for summer should be changed/hired as OPSN. Students who will not be working during the summer but will be returning for the fall semester must be terminated for summer effective May 18, 2006, and will need to be “hired” for fall via an ePAF. If it has been less than one year since the employee’s last OPS assignment, the department will NOT be required to send new-hire paperwork. If the person you are hiring has never had an OPS appointment, you will need to have him or her complete an application and the new-hire paperwork (I-9, W4, etc). Any background self-disclosures will be subject to existing background screening protocols. Questions? Please contact Employment and Classification at 392-4621 (SC 622-4621) or employment@ufl.edu.
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Faculty and grad assistant summer appointments process automatedSummer jobs for nine-month faculty and graduate assistants will be processed this year via a summer job file that will be available to the departments the week of April 17. This file will enable departments to automate the summer jobs, in most cases eliminating the need to enter the appointment in ePAF. Once departments have updated the summer job file and it has been reviewed by the Academic Personnel Office, the information will be automatically applied into job data in the myUFL system. In addition, a termination record will be created for each employee’s summer job based in the term indicated by the department.
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Nine- and ten-month employees automatically placed on “Short Work Breaks”Nine- and ten-month employees—including graduate assistants, faculty, and TEAMS—will be automatically placed on “Short Work Breaks” in the myUFL system for the summer semester.
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Review Sick Leave Error Report for over- or under-accrualsPlease review the Sick Leave Accrual Error Report (edit: as of October 2006, please refer to Enterprise Reporting for this information) that lists employees who appear to have either over- or under-accrued leave in various pay periods from October 6, 2005, to March 9, 2006. (Please see note below* for details regarding the future of this report.) Over- and under-accrual of leave are usually indicators of overpayment or underpayment, as leave accrual is based on the number of hours worked. |
VISA status reports circulated for reviewIn early April, administrators in your department or college will be receiving a new VISA status report. This report is available in the myUFL system under Enterprise Reporting and is used to track foreign national employees on VISAs by providing the status and expiration date of current VISAs.
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