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Successful launch of ePAF currently underway

In response to the campus-wide need for a streamlined approach to data-entry, Human Resource Services has introduced a series of new electronic Personnel Action Forms (ePAFs). The ePAFs replace the current myUFL practices by providing a more intuitive format of data entry on fewer pages.

Training on the new process began in February. To date, approximately half of the campus has received training, and the responses have been overwhelmingly positive.

"Very encouraging!" one participant wrote in an evaluation. "A good sign of improvements that are long overdue."

"I came away with a good understanding and am impressed with the ePAF system," another participant wrote.

Administrators with the security role “UF_HR Manager/Dept Admin” and/or “UF_HR Department Hiring” are required to attend “Introduction to ePAF” training before the new security role will be granted. Registration to attend make-up ePAF training sessions for those who were unable to attend their college’s scheduled ePAF training, opened on April 7. To register, visit myUFL and navigate to My Self Service > Training and Development > Request Training Enrollment. Search for course number ePAF08.

For more information about ePAF, including frequently asked questions, visit the ePAF section of HRS's web site.

Compensatory leave cash-out must be entered by May 28

All special and overtime compensatory leave on balance as of May 18 will be cashed out during the pay period ending June 1, 2006. Overtime and special compensatory leave earned after May 18 will be part of the 2006-07 fiscal year balances.

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Summer student employees may need reclassification in May

Students currently working in your department may be classified as FICA-exempt employees through May 18, 2006, at which time departments will need to determine if those employees are eligible to continue in a FICA-exempt student status or need to be changed to OPS via an ePAF.

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Faculty and grad assistant summer appointments process automated

Summer jobs for nine-month faculty and graduate assistants will be processed this year via a summer job file that will be available to the departments the week of April 17. This file will enable departments to automate the summer jobs, in most cases eliminating the need to enter the appointment in ePAF. Once departments have updated the summer job file and it has been reviewed by the Academic Personnel Office, the information will be automatically applied into job data in the myUFL system. In addition, a termination record will be created for each employee’s summer job based in the term indicated by the department.

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Nine- and ten-month employees automatically placed on “Short Work Breaks”

Nine- and ten-month employees—including graduate assistants, faculty, and TEAMS—will be automatically placed on “Short Work Breaks” in the myUFL system for the summer semester.

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Review Sick Leave Error Report for over- or under-accruals

Please review the Sick Leave Accrual Error Report (edit: as of October 2006, please refer to Enterprise Reporting for this information) that lists employees who appear to have either over- or under-accrued leave in various pay periods from October 6, 2005, to March 9, 2006. (Please see note below* for details regarding the future of this report.) Over- and under-accrual of leave are usually indicators of overpayment or underpayment, as leave accrual is based on the number of hours worked.

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VISA status reports circulated for review

In early April, administrators in your department or college will be receiving a new VISA status report. This report is available in the myUFL system under Enterprise Reporting and is used to track foreign national employees on VISAs by providing the status and expiration date of current VISAs.

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