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Hired new staff recently? Department supervisors and personnel administrators play a key role in getting new employees on the right track. When hiring new staff, supervisors and administrators should make sure information pertaining to benefits enrollments are communicated timely, new hire data is processed correctly, and other reminders don’t get lost in the hectic transition to the department. Here are three areas that deserve particular attention: Scheduling New Employee Orientation and Group Benefits Enrollment sessions All TEAMS hires are required to attend New Employee Orientation (NEO) and Group Benefits Enrollment. NEO and Group Benefits Enrollment sessions can be scheduled online for sessions held at either the Stadium or Health Science Center locations. Group Benefit Enrollments held at the Stadium location may also be scheduled online at the same time the NEO appointment is scheduled. NEO registration for the Health Science Center location is online, but benefits enrollment sessions held in the Health Center location must be scheduled by calling 392-3786. Ideally employees should attend the NEO session prior to the group enrollment so that they have a better understanding of the plans offered. For Academic Personnel hires, an orientation is held once a year. Departments should direct new faculty to review the online worksheet and tutorial prior to attending a group benefits enrollment. Give your new employees correct benefits enrollment deadlines New hires have only 60 calendar days from the date of hire to enroll in benefits. Keep in mind when setting a start date that the earliest effective date for coverage can be no sooner than the first day of the month following the date of hire. All necessary enrollment forms must also be completed and submitted before the effective date. The Benefits Acknowledgement Form that is completed with other payroll paperwork should not be confused as an enrollment nor is the enrollment an automatic process. Additionally, with the state’s change in benefits administration to the PeopleFirst system, the university continues to experience problems with new enrollments. Please encourage employees to review their checks to ensure insurance deductions are being taken on a regular basis. Employees missing deductions should contact University Benefits and Retirement as soon as possible to make up any missed premiums. Questions? Please contact your nearest HR satellite office or University Benefits and Retirement at 392-2477 (SC 622-1225) or benefits@ufl.edu. Entering employee addresses in the myUFL systems correctly Entering the correct address into the myUFL system also has an impact on employee benefits. Address information is transferred to PeopleFirst, which in turn sends it to the various insurance providers. It’s important to make sure the address is complete including the correct zip code and county code designation. Incomplete or incorrect information affects insurance mailings to the home and limits the HMO health insurance selections. The directory within the myUFL system has four options for entering an employee address--home, mail, business, and work. Among those four selections, the home and mailing addresses are the ones that are transferred to the PeopleFirst system and, therefore, need to be accurate. Foreign addresses have also been found to create a problem. Please be sure to enter foreign addresses under mailing and a valid local address under the home designation. Questions? Contact University Benefits and Retirement at 392-2477 or email benefits@ufl.edu.

Workflow for position actions Departments may be unable to initiate workflow for position actions. Position actions may include establishing a new position or changing classifications, department IDs, or FTE. MORE >>

Some changes to W-4s may be made online To change your W-4 information via UF's portal, follow this navigation: My Self Service > Payroll and Compensation > W-4 Tax Information. MORE >>

Minimum wage increases May 2 To comply with Florida’s minimum wage increase, effective May 2,all employees--including OPS, Student Assistant, and Federal Work Study Students--must be paid at least $6.15 an hour. MORE >>

UF 9- and 10-month employees to be placed automatically on “Short Work Breaks” University of Florida 9- and 10-month employees (graduate assistants, Academic Personnel, TEAMS, USPS) will be placed on “Short Work Breaks” for the summer semester automatically this year. MORE >>