Human Resource Services

Electronic Paycheck

Upon hire, UF employees will be asked to provide their bank account routing information to establish direct deposit of their paychecks. Employees can generally expect to begin receiving their pay by direct deposit approximately two pay periods after University Payroll Services receives and enters their information.

Employees can view and print copies of their electronic paycheck in myUFL, UF's portal for faculty and staff. Here are some answers to frequently asked questions about your electronic paycheck. Click on a question to find the answer below.

General/View Paycheck

Direct Deposit

Net Pay

For Administrators

General/View Paycheck

What does my electronic paycheck look like?
Click here to view a sample of your electronic paycheck. You will be able to view and print a copy of your pay stub and leave balances online via “View Paycheck.” In myUFL, navigate to My Self Service > Payroll and Compensation > View Paycheck to view your electronic pay check.

What do all the codes on my paycheck mean?
A number of codes are reflected on university paychecks. The following documents can help you to better understand your paycheck:

How do I print my electronic paycheck from View Paycheck?
After navigating to My Self Service > Payroll and Compensation > View Paycheck, select the link for “Printer Friendly Version,” then print. You may have to hold down your keyboard’s control key (CTRL) if a pop-up blocker has been installed on your computer.

How do I find prior electronic paychecks in myUFL?
Navigate to View Paycheck as described above, then click on "View a Different Payment." Please note that when looking at prior compensation, the dates listed are based on the last day of the pay cycle, not the date the check was cut. For example, if you are looking for the January 5, 2007, paycheck, you should click on the December 28, 2006, link.

Why can't I see year-to-date (YTD) amounts in prior paychecks?
"View Paycheck" in myUFL was designed only to show the YTD amount on the current payroll (i.e., the paycheck that is displayed when you first click on the View Paycheck link in myUFL). Because retroactive changes may occur, the current display always has the most accurate information.

The address on "View Paycheck" is incorrect or missing. What do I do?
This means your "Permanent Home Address," which in myUFL is considered distinct from your "Local Home Address," is not listed in the UF Directory. Please update your Permanent Home Address in the UF Directory by logging on to the myUFL portal and following this navigational path to add a missing address:

> My Account > Update My Directory Profile > Addresses and Phone Numbers (orange header) > Add New Addresses and Related Phone Numbers (link on menu at left) > Permanent Home Mailing Address

To change an existing address, select the radio button by “Permanent Home Mailing Address,” click the “Submit” button, and then edit accordingly.

Important Note: If you leave the "first day in effect" and "last day in effect" as they are, the address will take effect the same day you added it and will remain in effect until a change is made (RECOMMENDED).

You may also contact your department's Directory Coordinator to help you update or change your address (or other information) stored in the UF Directory. The Directory is the sole source of contact information for the University and is used to populate the myUFL system. Changes made in the Directory should be reflected within 24 hours.

I am an international employee (Nonresident Alien). What is the deadline each year for UF to provide my 1042-S?
The IRS deadline for mailing 1042-S forms to international employees is March 15. International employees should NOT file their U.S. income tax returns until they receive their 1042-S forms.

When I login at myUFL, the address bar displays the URL as https://my.ufl.edu, indicating that the site is secure.  However, once logged in, the URL is displayed as http://my.ufl.edu. Is the site secure?
Yes. The portal site uses SSL for all transactions that require encryption. Password transactions are encrypted and use SSL. Financial, personnel and student record transactions will be encrypted. The portal does not encrypt news stories. The portal uses encryption where it is necessary and does not use encryption when it is not necessary.

To see if a page is encrypted in myUFL please use the following steps.

Internet Explorer:

  1. Right click in the browser window.
  2. Select ‘Properties’.
  3. If encrypted, the ‘Connection’ field will display, “SSL 3.0, RC4 with 128 bit encryption (High); RSA with 1024 bit exchange”.

Netscape Navigator:

  1. Right click in the browser window.
  2. Select ’Web Page Info’.
  3. Click on the ’Security’ tab
  4. If encrypted, “Connection Encrypted: High–grade Encryption (RC4 128 bit)”, will be displayed.

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Direct Deposit

How do I submit my Direct Deposit Authorization Form?
All direct deposit actions should be submitted to University Payroll Services. See instructions on the Direct Deposit Authorization Form.

How do I make a change to my banking information?
Submit a new Direct Deposit Authorization Form to make any changes to your banking information. Select "Change" as the Direct Deposit Action Requested.

What if I have questions regarding my direct deposit?
Please contact University Payroll Services at 392-1231.

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Net Pay

I understand there are two basic methods for computing federal income taxes: the Table Rate for regular wages and a Supplemental Rate at 25% for many of the non-regular payments like bonuses. Which method does myUFL use?
The Table Rate will be used for all payments with one exception: the Supplemental Rate will be used to compute the gross-up amount for Superior Accomplishment Awards only. Generally the amount withheld will be in proportion to your regular wages. If your regular pay is relatively low, your taxes withheld will be relatively low. If your earnings are relatively large and you are in a high-income bracket, your withholdings will be higher on non-regular payments.

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For Administrators

Where can I find the schedule of paydays?
The Schedule of Paydays and Critical Dates can be accessed on the Payroll, Finance and Accounting web site.

How do I run cost distribution reports for my cost center for previous pay periods?
In Enterprise Reporting > Access Reporting, navigate to Human Resources Information > Pay Information > Payroll Cost History. These reports will provide you access to historical information. Current Pay Cycle reports are limited to most recent two pay periods.

When are pay lists available?
In a normal biweekly processing schedule, Preliminary Payroll Listings (Enterprise Reporting > Access Reporting > Human Resources Information > Pay Information > Current Pay Cycle > Delivered Payroll Paylist Reports) are available on Wednesday and Thursday at the end of the pay cycle. These are to be used to check for errors in payroll before paychecks are processed.

The Final Payroll Listings are available on Monday after the end of the pay cycle. These provide a summary of the actual information for all employees in a department, including name, UFID, FTE, earnings begin and end dates, rate, earnings codes and earnings hours. These should be reviewed immediately, and University Payroll Services should be notified by 5:00 p.m. on Monday after the end of the pay cycle of any advices that need to be cancelled. The Final Payroll Listings also provide the basis for requesting emergency checks when the requirements for an emergency check have been met.

I have questions about the payroll amounts listed. Whom do I call?
Please call University Payroll Services at 392-1231.

I have questions about why payroll costs were distributed as reported. Whom do I call?
Please see the departmental administrator who entered the distributions, or call University Payroll Services at 392-1231.

I need to pick up paper paychecks for some employees. How do I do that?
Pick up paychecks at University Payroll Services located at 33 Tigert Hall. The checks will be sorted by DeptID number, then alphabetically by last name.

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