Human Resource Services

Modifying a Position


Promotion, Reassignment, and Demotion Pay

University of Florida regulations and policies require an employee's pay to fall within the salary range assigned to the position's pay grade. Employees may receive a pay increase upon promoting, reassigning, or demoting to another position. A promotion occurs when an employee moves to a position with a higher pay grade. A transfer or reassignment occurs when an employee moves to another position—either the same title or different title—that has the same pay grade. A demotion occurs when an employee moves to a position with a lower pay grade.  

A position's pay grade may be found on the non-exempt classification specifications or exempt class specifications.

Salary ranges for each pay grade are available in the compensation section of this site.

Reclassifications

Reclassifying a position to a new title may be appropriate when the duties of a position have changed significantly.

The reclassification proposal, which is initiated by the supervisor and submitted through the appropriate chain of command, includes a revised position description reflecting the newly assigned duties. This is initiated in PeopleSoft’s Position Management process as a “Add/Update Position Information.” (See the “Reclassifying a Position” instruction guide.) An updated organizational chart must also be submitted either by fax or e-mail. Classification & Compensation will review and evaluate the changes. If approved, the salary increase given can be anywhere within the pay range for the new classification, but depends on departmental funding and the Vice President's policies.

Classification and Compensation will set the effective date with the approval of a classification action.

  • The effective date of filled reclassifications will be the first day of the next pay period after the position classification action has been approved by our office.
  • The effective date of vacant reclassifications and new positions that need to be posted will be the date that the classification has been approved by our office.
  • The effective date of a classification action may be a date subsequent to the approval date if requested by the department.
  • The effective date of a classification action may not be retroactive to the date approved by Classification & Compensation.

Special Pay Increases

When the employee has increased responsibilities that do not warrant a reclassification, another option is a special pay increase.