Academic Personnel
Graduate Assistant and Fellow Hiring Process
Please note: This is a brief overview of the process for hiring graduate assistants, pre-doctoral fellows, and post-doctoral fellows. For a complete overview, please attend Training and Organizational Development's Pro3 Series course PRO318 Hiring Graduate Assistants and Fellows.
Step 1: Confirm eligibility requirements and qualifications, and gather paperwork
Step 2: Enter hire in ePAF and submit paperwork to Academic Personnel
Step 3: Enter Letter of Appointment
Step 4: Enter payroll distribution
Step 1: Confirm eligibility requirements and qualifications and gather paperwork
- Verify student's UFID
- Check student's classification and title qualification
- Check that overall GPA is 3.0 or higher, or petition Graduate School
- Check FTE totals; See key FTE requirements for US citizens and foreign nationals
- Check (full-time) registration requirements or petition Graduate School (For additional information, please review "Courses and Credits" section of Graduate Catalog.)
- Confirm appointment type and dates
- Check FTE minimum salaries
- Gather paperwork; see hiring checklist and/or requirements for rehiring graduate assistants
Step 2: Enter hire in ePAF and submit paperwork to Academic Personnel
- In myUFL, navigate to: Departmental Administration > ePAF Home Page > Start a New EPAF
- Use the Hire an Employee form
- For detailed instruction guides, see:
Hiring at UF for Graduate Assistants
Hiring Fellows in ePAF for Fellows - For more details on using ePAF and hands-on practice, please attend the PST210 Hiring and Additional Pay course.
Step 3: Enter Letter of Appointment
- In myUFL, navigate to: Workforce Administration > UF Grad Letters of Appointment
- All Graduate Assistants and Pre-Doc Fellows require Letters of Appointment (LOA)
- Enter LOAs at least two business days prior to late-fee payment deadline
- See Graduate Letters of Appointment instruction guide for detailed instructions
Enter Payroll Distribution
- For details on entering payroll distributions and hands-on practice, please attend the PST081 Payroll Distributions course.