Academic Personnel
Checklist for OPS Faculty Status Changes
Increase or decrease in FTE: Submit an electronic ePAF Form along with letter of justification for change approved by appropriate administrator.
Change in Department ID : Submit an electronic ePAF Form only. No other paperwork required.
Title Change: Submit an electronic ePAF Form along with letter of justification approved by appropriate administrator. Prepare letter to faculty member notifying him/her of title change and effective date.
Salary Increase: Submit an electronic ePAF Form along with letter of justification approved by appropriate administrator. Prepare letter to faculty member notifying him/her of salary increase.
Name Change: A copy of W-4 card (Employee’s Withholding Allowance Certificate) and Social Security card showing new name (must have UFID# written on both documents.)
Employment Authorization (Visa) Extension For Foreign Nationals: When processing an employment authorization (Visa) Extension submit the correct visa documents with the new Visa information and a new or updated I-9.
Employment Authorization (Visa) documents:
- For J-1 Visa, a copy of the DS-2019;
- For H-1B Visa, a copy of the I-797 along with the Labor Condition Application Form (LCA);
- For F-1 Visa, a copy of the I-20 Form.
Past History Job Data Revisions: Please contact the HR/APO Core Office for guidance.