Academic Personnel
Academic Personnel—By Category
This page contains links to information categorized by specific academic pay plans. It is designed to help administrators and staff completing paperwork and transactions to easily find information related to various types of Academic Personnel.
Salaried Faculty: Tenure/Permanent Status-Eligible
Includes: Professors, Curators, Librarians, PK Yonge Faculty, Extension Agents, and Eminent Scholars
Salaried Faculty: Non-Tenure/Permanent Status-Eligible
Includes: Lecturers, Assistants- and Associates-In, Research Scientists, Scholars, Extension Scientists, and Engineers
OPS Faculty
Includes: Adjunct Faculty as well as Phased Retirees
Courtesy Appointments
Includes: Courtesy, Joint, Affiliate, Affiliated Clinical, and Courtesy Clinical Faculty
Salaried Post-Doctoral Associates
Not to be confused with Post-Doc Fellows (see below)
Pre- and Post-Doctoral Fellows
Not to be confused with Post-Doc Associates (see above)
Graduate Assistants
Salaried Faculty: Tenure/Permanent Status-Eligible
Hiring
- Sample Start-Up Costs Letter (MS Word)
- Position Vacancy Announcement Change Request Form (PDF - Office of the Provost)
- Faculty Series and Specialty Titles (PDF)
- Recruitment Compliance Report (PDF - Instruction Guide)
- Dual Career Services
- Sample Cover Letter to Offer of Employment
- Sample Offer of Employment
Appointments
- Academic Year Appointment Calendar through Spring 2014
- Academic Year Appointment Calendar through Spring 2013
- Faculty Appointment Process
- Appointment Letter: In-Unit Tenure-Track Faculty
- Appointment Letter: Out-of-Unit Tenure-Accruing Faculty
- New Hire Checklist—Academic Personnel
- Process for Employment of Foreign Nationals Without Permanently Assigned Social Security Numbers
- Semester Faculty Assignment Report — Form (PDF) | Instructions (PDF) (Office of the Provost)
- Academic Staff Biographical Information Sheet (270) (PDF)
- Disclosure of Outside Activities and Financial Interests (PDF - General Counsel's Office)
- UF Endowed Faculty Positions, Appointments, and Procedures
- United Faculty of Florida Contract (UFF)
- Payments of Foundation Supplements Form | Instructions
Orientation/Professional Development
- Faculty Orientation (Office of the Provost)
- Professional Development/Sabbatical Leave
- Leadership Development at UF
Evaluation
- Sample Faculty Evaluation Letter (MS Word)
- Effort Tracking (UF Enterprise Systems)
- DDD: University Tenure, Permanent Status & Promotion Nominations 2009-10
- Guidelines and Information Regarding Tenure, Permanent Status, and Promotion Process
- Sample Evaluation Letters
- Sample Letter of Denial for Tenure-Promotion (MS Word)
Status Changes/Terminations
- Salaried Faculty Status Changes
- Academic Personnel Transaction (250) Form | Instructions (PDF)
- Academic Personnel Transaction Form for Faculty Paid from AEF (251) (PDF)
- Checklist for Salaried Faculty Terminations/Resignations
- Employee Exit Checklist
Salaried Faculty: Non-Tenure/Permanent Status-Eligible
Hiring
- Sample Start-Up Costs Letter (MS Word)
- Position Vacancy Announcement Change Request Form (PDF - Office of the Provost)
- Faculty Series and Specialty Titles (PDF)
- Recruitment Compliance Report (PDF - Instruction Guide)
- Dual Career Services
- Sample Cover Letter to Offer of Employment
- Sample Offer of Employment
Appointments
- Academic Year Appointment Calendar through Spring 2014
- Academic Year Appointment Calendar through Spring 2013
- Faculty Appointment Process
- Appointment Letter: In-Unit Non-Tenure-Track Faculty
- Appointment Letter: Out-of-Unit Non-Tenure-Accruing Faculty
- Reappointment Letter: Non-Tenure-Accruing Faculty
- Appointment Letter: PK Yonge
- Process for Employment of Foreign Nationals Without Permanently Assigned Social Security Numbers
- New Hire Checklist—Academic Personnel
- Academic Staff Biographical Information Sheet (270) (PDF)
- Disclosure of Outside Activities and Financial Interests (PDF - General Counsel's office)
- United Faculty of Florida Contract (UFF)
Orientation/Professional Development
- Faculty Orientation (Office of the Provost)
- Professional Development/Sabbatical Leave
- Leadership Development at UF
Status Changes/Terminations
- Salaried Faculty Status Changes
- Academic Personnel Transaction (250) Form | Instructions (PDF)
- Academic Personnel Transaction Form for Faculty Paid from AEF (251) (PDF)
- Checklist for Salaried Faculty Terminations/Resignations
- Employee Exit Checklist
OPS Faculty
- Academic Year Appointment Calendar through Spring 2014
- Academic Year Appointment Calendar through Spring 2013
- Process for Employment of Foreign Nationals Without Permanently Assigned Social Security Numbers
- New Hire Checklist—Academic Personnel
- OPS Employment — at a glance
- FICA Alternative Plan
- OPS Faculty Status Changes
- Personnel Action/Other Personnel Services (255) Form | Instructions (PDF)
- Checklist for OPS Faculty Terminations/Resignations
- Phased Retirement Program
- Phased Retirement Checklist
- Phased Retirement Program Contract
- PK Yonge Dates for Summer 2010 and Academic Year 2010-2011
Courtesy Appointments
- Academic Year Appointment Calendar through Spring 2014
- Academic Year Appointment Calendar through Spring 2013
- Process for Employment of Foreign Nationals Without Permanently Assigned Social Security Numbers
- New Hire Checklist—Courtesy Faculty
- PK Yonge Dates for Summer 2010 and Academic Year 2010-2011
Post-Doctoral Associates
- Academic Year Appointment Calendar through Spring 2014
- Academic Year Appointment Calendar through Spring 2013
- Letter of Offer: Postdoc Associates
- Process for Employment of Foreign Nationals Without Permanently Assigned Social Security Numbers
- New Hire Checklist—Academic Personnel
Pre- and Post-Doctoral Fellows
- Academic Year Appointment Calendar through Spring 2014
- Academic Year Appointment Calendar through Spring 2013
- Graduate Assistant and Fellow Hiring Process
- Registration Requirements for Graduate Students and Fellows
- New Hire Checklist—Academic Personnel
- Fellowship Memorandum of Understanding (PDF)
- "Hiring Fellows in ePAF" Instruction Guide (PDF)
- Process for Employment of Foreign Nationals Without Permanently Assigned Social Security Numbers
- Visa update contact information
Graduate Assistants
- Academic Year Appointment Calendar through Spring 2014
- Academic Year Appointment Calendar through Spring 2013
- Sample Admission Letter to Graduate Assistants
- Appointment Letter: Graduate Assistants
- Graduate Assistant and Fellow Hiring Process
- Process for Employment of Foreign Nationals Without Permanently Assigned Social Security Numbers
- Student Titles
- Student Classifications and Title Qualifications
- Registration Requirements for Graduate Students and Fellows
- Graduate Assistant Minimum Salaries
- New Hire Checklist—Academic Personnel
- OPS Employment — at a glance
- Deferment Dates for Graduate Assistants
- "Graduate Letters of Appointment" Instruction Guide (PDF)
- GAU Contract (2011-14)
- Graduate School Orientation (Graduate School)
- Notification of Graduate Student Evaluations
- Gator GradCare
- Graduate Assistant Leaves of Absence
- LOA Direct Tuition Charge Corrections (MS Word)
- Termination of Graduate Assistant Appointments
- Visa update contact information